DVTHoverviewL<.srctypes <MsupportS=license<4howtousee(<'install.<)qstart\4<helphelp_Q<'menusW=,dialog_<2pickdirf; pickdirs>i<$filtero<filepickr<$fkeysz<&viewdoc<Ocursor;!whatisix<'indexm^9ix_creatu<ix_addz<Jix_compr<ix_delF<ix_ren<ix_copy;ix_recogl<ix_infoN<ix_ver*< ix_rbld<<ix_lib$<!searchm0=srcidx<srcfileK<srccombM=ixsrpickz<srchsort; report<kwicview=request=srcterm<$srcphrasu< noise<macros<and< or<within#<(segment<4srcdate<$filemu< browseG<dir<notepadi=AfsaveZ)<1print1<dosshell7; windowm89= findtextW;; findterm=< sizmova@< appmenu#E<hoptionsmW/ monitorXY; setattr[<mc_edit_= pqueueda<setupc<networkJf=.noteso<*errors1v<errors2=contentsx/SindexZ%GOverview of dtSearch The purpose of dtSearch is to help you find documents quickly. dtSearch does this by building an "index" of your documents that stores location of the words in each document. Since you will sometimes want to search documents that you have not indexed, dtSearch can also search without an index -- it just takes longer. A single document index can hold information about up to 15,000 documents, and there is no limit on the number of indexes you can create. A single search request can scan multiple directories, disk drives and document indexes. You can search for: Combinations of words, such as "apple and (pear or grape)," Words located near other words, such as "apple within 5 words of pear," Words located in a specific segment of a document, such as "@ADDRESS contains oak drive," Words that match "fuzzy" specifications, such as "appl*," which would match apple, application, apply, etc. After you have done a search, you can display retrieved documents on the screen, cut and paste text into a built in notepad editor, print a "search report" listing all hits found with a few lines of context, or edit a retrieved document using your word processor -- all from within dtSearch. dtSearch can search, index, and display documents in the following formats: ASCII or DOS Text Microsoft Rich Text Format Microsoft Word Microsoft Word for Windows Multimate Advantage II Multimate version 4 WordPerfect 5.0 and 5.1 WordStar through version 6 WordStar 2000 Help Index* index Table of Contents* contents Previous Topic* previous Types of Searches This section compares the different strategies used by the many search programs available. You may find it useful as background if you are comparing dtSearch with other search programs. Programs designed to perform searches on large collections of documents usually adopt one of three strategies: The "brute force" search, which reads every document in a collection in turn. This method requires little advance preparation, but is very slow. The "indexed" search, which uses a document index to perform faster searches. (A document index is a file that contains information about where in a collection of documents words occur.) A structured-database search. Instead of searching the full text of documents in the collection, this approach typically searches a small database that describes the documents. For example, a letters database might contain fields for the addressee, author, date, and subject of each letter. A structured database allows you to perform very specific searches, such as a search for a letter written by a certain person (as opposed to a letter that merely contains the person's name). However, you must prepare the database by entering the information about each document. Another way search programs differ is in the level of precision they allow in search requests. "String" searches. The simplest -- and least precise -- type of search is the search for a string of text. In this type of search, you enter a string such as "apple," and the program scans files looking for occurrences of the string. Because these programs do not break the text into words, a search for "apple" will also retrieve "applesauce" and "crabapple." Most DOS shell programs and many small utilities will perform this type of search. Simple word searches. Other programs, will search for specific words or combinations of words, such as "smith and jones" or "smith and (apple or pear)". Most of these programs also allow "wildcard" characters in search words. (This is sometimes called "fuzzy" searching.) Following the convention used in DOS, the "*" usually matches any number of letters, and the "?" usually matches any single character. Thus, "apple*" would match "apple" or "applesauce", and "appl?" would match "apply" or "apple" but not "application". The major limitation of programs that can only do word searches is that they cannot perform searches based on the context of a word in a document. This means that phrase searches (searches for two or more words in exact sequence) and proximity searches (searches for a word within a certain number of words of anther word) are impossible. Thus, you can search for "North" and "America," but not for "North" within 2 words of "America." Context searches. The most specific type of search specifies not only the words but their context. This allows you to search for phrases and for words that occur near other words. For example, you could search for documents containing "North America" within 10 words of "climate". The additional level of specificity that context searches allows can help to reduce the number of "false hits" you get in a search. If you are searching a very large text database, this can save you a lot of time. Help Index* index Table of Contents* contents Previous Topic* previous Technical Support If you have any questions or comments about dtSearch, please contact: DT Software, Inc. 2101 Crystal Plaza Arcade Suite 231 Arlington, VA 22202 Compuserve: 72607,3323. Registered dtSearch users can obtain one year of free technical support by mail or through CompuServe at the addresses above. Telephone technical support for dtSearch is available from the Advanced Support Group, Inc. (ASG) at 1-900-88-HELP-8. As of August 15, 1991, the cost is $2.00 per minute; the first 24 seconds are free. For those who cannot use a 900 number, ASG can charge support fees to a credit card, and ASG also offers contract technical support for a fixed annual cost. Call 1-314-256-3130 for more information about these options. Help Index* index Table of Contents* contents Previous Topic* previous License and Notices Shareware Version License dtSearch is not public domain or "free" software -- it is copyrighted by DT Software, Inc. DT Software, Inc. hereby grants you a limited license to use dtSearch for evaluation purposes for a period not to exceed sixty (60) days. If you continue to use this software after the sixty (60) day evaluation period, you must make a registration payment of $59.00 to DT Software, Inc. This payment will entitle you to receive the current registered version of dtSearch, a printed copy of the manual, notice of updates and upgrades, and free technical support (by mail or CompuServe) for one year. For information about telephone technical support, please see the "Technical Support" section of the manual. You may give (but not sell) complete copies of the evaluation version of dtSearch to others. Shareware distributors may distribute dtSearch in accordance with the terms listed in VENDOR.DOC and SYSOP.DOC. Registered Version License If you are a registered user of dtSearch, you may use the registered version on one computer at a time and make as many backup copies (for your own use only) as you need. U.S. Government Information Use, duplication, or disclosure by the U.S. Government of the computer software and documentation in this package shall be subject to the restricted rights applicable to commercial computer software as set forth in subdivision (b)(3)(ii) of the Rights in Technical Data and Computer Software clause at 252.227-7013 (DFARS 52.227-7013). The contractor/manufacturer is DT Software, Inc., 2101 Crystal Plaza Arcade, Suite 231, Arlington, VA 22202. ASP Notice DT Software, Inc. is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not supply technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. Help Index* index Table of Contents* contents Previous Topic* previous How to Use the Manual To get started... First, read the section on "Installing dtSearch" and install the program. Second, start the program. (When you run it, all it will do is display the main menu screen and wait for your input.) You will find it easier to learn how to use the program if you have it running in front of you as you read the manual. Third, you may want to read the manual section, "General Information about dtSearch." dtSearch uses a standard pull-down menu interface that is similar to that used in many other programs. If you have used other programs with a similar interface, you can skip most of this section. If not, you should read it to learn how to operate the menus, help screens, etc. Fourth, read and follow tutorial procedures described in the "Quick Start" section of the manual, which will show you how to build and use document indexes. If you are stuck... You can always get help by pressing the F1 key, which activates the dtSearch help system. If you have not used hypertext help programs before, you may want to read the manual section, "How to Use Help." Everything that is in the manual is also accessible through the help system. To get more information about an error message, look it up in the table in the back of the manual. To find out how to use a particular dtSearch feature, you can find it in the manual using the table of contents or the index. Help Index* index Table of Contents* contents Previous Topic* previous Installing dtSearch To install dtSearch on your hard disk, do the following: Insert the dtSearch disk in drive A. At, the DOS prompt ("C>"), type A:INSTALL and press ENTER. Two boxes will appear on the screen: a "From" box showing where INSTALL expects to find the installation files, and a "To" box showing where INSTALL will install dtSearch. The "To" box will show C:\DTSEARCH. If you want to use a different drive or directory, press TAB to move the cursor into the "To" box and type in the drive and directory you want. Press the F10 key to start installing dtSearch. To run dtSearch, type C:\DTSEARCH\DTSEARCH at the DOS prompt and press ENTER. NOTES: 1. You can install dtSearch from any disk drive. For example, if you put the dtSearch disk in drive B, just type B:INSTALL instead of A:INSTALL. 2. If you are curious, this is what INSTALL does: dtSearch files are distributed in a "self-extracting archive" file -- a compressed file that uncompresses itself when executed. INSTALL locates this file, creates the "To" directory, and executes the self-extracting archive file. Install does NOT alter the contents of your hard disk in any other way. It will not change your CONFIG.SYS or AUTOEXEC.BAT files. Help Index* index Table of Contents* contents Previous Topic* previous Quick Start This section of the manual is intended to help you get started using dtSearch. It explains very briefly how to search with and without a document index and how to build an index. Each of these subjects is covered in more detail in the rest of the manual. A quick way to get more information about a dtSearch feature is to press the F1 key, which will pop up a help screen that describes the feature you are using. See the manual section "How to Use Help" for more information on how the help system works. Before you begin, you should install dtSearch on your hard disk (see "Installing dtSearch* install"). You should also have some documents on your hard disk to index and search. dtSearch allows two types of searches: index, and unindexed. An index search uses a document index to quickly identify documents that satisfy a search request. A document index is a type of database that dtSearch builds from a collection of documents. The database tells dtSearch where each word appears in each document, so that dtSearch can find documents containing a particular word or combination of words very quickly. An unindexed search simply reads each file to be searched and checks whether it meets the search criteria. Unindexed searches are very slow. Searching without an index Press 'S' to get into the Search menu. Press 'U' to select "Unindexed search". The "Unindexed Search" dialog box will appear. This dialog box allows you to specify what you want to search for and where you want to search. Press 'D' to select the directories you want to search. A diagram of all of the directories on the current disk drive will appear. To see another disk drive, press CTRL + the letter of the drive you want. To select a directory, move the cursor to it and press SPACE. An X will appear indicating that the directory is selected. Press SPACE again and the X will disappear. To select or deselect a directory and its subdirectories, press ENTER. When you are done selecting directories, press the F10 key. Press 'F' to enter filters selecting the documents you want to search. Type in the filters, with spaces separating them, and press ENTER. Example: to select all files whose names end in .DOC or .TXT, enter *.DOC *.TXT Press 'R' to enter your search request. A box will appear in which you can type in your search request. A search request consists of the words or phrases you want to search for, connected by: AND both words must be present OR at least one of the words must be present NOT the next word must not be present W/5 the words must occur not more than 5 words apart (you can use other numbers, such as W/10, W/20, etc.) Examples: apple and pear apple w/5 pear apple and (pear w/5 banana) When you are done typing in your search request, press ENTER to get back into the dialog box. Press 'S' to begin the search. Viewing search results After a search is complete, a short menu will appear listing options for sorting search results (sorted by name, sorted by number of hits, unsorted, etc.). Pick one of the options, and the results of your search will appear in a window. To view a document, move the cursor (the highlighted bar in the window listing the documents) to the document you want, press ENTER, and the document will appear in another window, overlaying the first. To close a window displaying a document or search results, press ESCAPE. To see the hits in a retrieved document, press F3. Near the bottom of the screen, the word "Viewing" will appear, followed by the word "SearchResults" and the name of the file you selected. You can have up to five windows open at a time, including the SearchResults window. To move between windows, use the TAB key (next window) or the SHIFT-TAB key (previous window). The "Viewing" line will list all of the open windows and show which one you are in. When you are viewing a document or search results, you can: * Move or resize the window -- press F9. Use the cursor keys to move the window and SHIFT + the cursor keys to resize it. Press ENTER to stop moving and resizing. * Print it -- press ALT-F to get into the File menu, 'P' to select "Print Window", and 'P' to print the file. * Copy a block of text into a "notepad", where you can edit it or combine it with text clipped from other documents. (See the "Using the Notepad Editor" section in the manual.) Building a document index First, create an index: Press 'I' to get into the Index menu. Press 'C' to get into the "Create Index" dialog box. Press 'N' to enter the name of the index you want to create. Type in the name and press ENTER. Press 'D' to enter the directory you want to hold the index. Type in the full directory name (e.g., C:\DOCINDEX) and press ENTER. Press 'C' to create the index. After the index is created, press any key to get back into the menu. Next, add documents to the index: Press 'I' to get into the Index menu. Press 'A' to get into the "Add Documents to Index" dialog box. Press 'I' to choose the index to update. Move the cursor to the name of the index you want and press ENTER. Press 'D' to select the directories containing the files you want to index. The directory selection box that appears works just like the one described above in "Searching without an index." Press 'F' to enter filters selecting the documents you want to index. Type in the filters with spaces between them and press ENTER. Example: to select all files whose names end in .DOC or .TXT, enter *.DOC *.TXT If you want the index to be compressed, press 'O' to change the "Compress Index" option from No to Yes. Compressing an index produces a smaller index and faster searches, and is generally a good idea. However, it can take a long time to compress an index, since dtSearch creates a new copy of the index being compressed. Compressing an index typically takes about half as long as it took to build the index. Press 'A' to begin adding documents to the index. Searching with an index Press 'S' to get into the Search menu Press 'I' to get into the "Index Search" dialog box. Press 'I' to select the indexes you want to search. A list of all of your indexes will appear. Move the cursor to the ones you want and press ENTER to put an 'X' next to them. Press the F10 key when you are done. Press 'R' to enter your search request. See "Searching without an index" (above) for a brief discussion of search requests. Press 'S' to begin the search. "Viewing search results" (above) describes what to do next. Help Index* index Table of Contents* contents Previous Topic* previous How to Use Help When you are in a menu, a line of text at the bottom of the screen will briefly explain the purpose of each menu option as you move the cursor to it. When you are viewing documents, directories, help, or search results, this line will list the function* fkeys keys available. If you need more information about a dtSearch feature, you can access the hypertext help system at any time by pressing the F1 key. The help system provides a comprehensive manual, with an index and table of contents, that explains all of the features of dtSearch. When you press F1, an explanation of the current function or menu option will appear. You can use the cursor keys and PgUp and PgDn to scroll through the help message. Frequently a help message will contain highlighted cross-references to other help topics. To switch to the cross-reference topic, move the cursor to the highlighted word and press ENTER. BACKSPACE will take you back to the previous help screen. To move the cursor to a highlighted reference, press the TAB key. SHIFT-TAB will move the cursor to the previous reference. At the end of each help message you will find three highlighted topics listed: "Help Index" Index of help topics "Contents" Table of contents of help topics "Previous Topic" The topic you last viewed To see one of these help messages, move the cursor to the one you want and press ENTER. To exit from help, press ESCAPE. Help Index* index Table of Contents* contents Previous Topic* previous Using Menus All menus have a cursor that appears as a bar that moves up and down or from side to side when you press the cursor keys. To select an option, move the cursor to that option and press the ENTER key. Shortcut: every menu option has a highlighted letter. For example, in the "Search" option, the "S" will be highlighted. To quickly select an option, press the letter highlighted in that option. To leave any menu, press the ESCAPE key. Sometimes a menu option is in brackets. This means that the option is unavailable for some reason. For example, you cannot use the "Window" menu unless you are viewing a document, and you cannot do an index search unless you have created an index. Help on Menu Options When you move the cursor to a menu option, a description of what that option does will appear at the bottom of the screen. To get more help on any menu option, press F1. The Menu Bar The menu bar at the top of the screen is the main menu. Each word listed in the menu bar is the name of a submenu. If you are viewing a document, you can get into the main menu in three ways: * pressing the F10 key, * holding down the ALT key and releasing it, or * holding down the ALT key and pressing the letter for one of the options in the menu. To return to viewing a document after entering the main menu, press the ESCAPE key. Pull-down menus Pull-down menus appear in boxes on the screen under the menu bar, with a cursor that moves up and down. To select a menu option, move the cursor to the option desired and press ENTER, or press the highlighted letter for that option. Help Index* index Table of Contents* contents Previous Topic* previous Dialog Boxes When you select a menu option to perform an action, such as viewing a document, performing a search, etc., a dialog box will appear. The top half of a dialog box may offer a list of options that you can change. The bottom half will contain several "buttons" that you can select to perform various actions. Select the buttons in the same way that you would select other menu options -- by moving the cursor to the option and pressing ENTER, or by pressing the highlighted letter in the button. Types of Options Yes/No options. To change a yes/no option, just move the cursor to the option and press ENTER. Text options. To change an option, such as a search request, that allows you to enter text, move the cursor to the option and press ENTER. A box will appear containing the current value of the option. You can edit or replace this text using the usual editing keys (Ins, Del, and the cursor keys). When you are done editing the text, press ENTER to save your changes or ESCAPE to restore the previous text. Radio Buttons. Some options require you to select an item from a list of choices. When you modify these options, a list of choices will appear, like this: ( ) Red ( ) White () Blue The dot will appear next to the item that was previously selected. To move the dot, move the cursor to the choice you want and press ENTER. Check Boxes. Check boxes are similar to radio buttons, and appear when you can select more than one item from a list, such as when you are selecting one or more indexes to search. A list of check boxes looks like this: [X] Banana [ ] Pear [X] Apple The "X" indicates that the item is selected. To select or clear an item, move the cursor to it and press ENTER. When you are done modifying a list of check boxes, press F10 to save your changes. Help Index* index Table of Contents* contents Previous Topic* previous Selecting a Directory The Select Directory dialog box displays a diagram of all of the directories on the current disk drive, displayed as a tree. To select a directory, move the cursor to it and press ENTER. To change the disk drive, hold down the control key and press the letter of drive you want. For example, to switch to drive C, press CTRL-C. If you want dtSearch to re-read the tree for a drive, press control and the letter of the drive you are viewing. Help Index* index Table of Contents* contents Previous Topic* previous Selecting Multiple Directories The Select Directories dialog box appears in two situations: when you are specifying directories to search, and when you are specifying directories to index. The dialog box has two parts. On the left is a diagram of all the directories on the current disk drive, displayed as a tree. Next to each directory is a check box ("[ ]" or "[X]") that you can use to select the directory. On the right is a list of disk drives and the number of directories currently selected in each. To select a directory, move the cursor to it and press SPACE. An "X" will appear in the check box next to the directory, which means that you have selected the directory. The clear the "X", press SPACE again. To select a directory and its subdirectories, press ENTER instead of SPACE. To change disk drives, press CTRL + the letter of the drive you want. When you are done, press the F10 key. The Select Directories dialog box remembers the directory tree for each disk drive. When the dialog box appears, it uses the directory trees that it remembers rather than re-reading every drive (reading the directories for every drive can take a long time). If you want dtSearch to re-read the tree for a drive, press control and the letter of the drive you are viewing. This is useful when you view directories on one floppy disk and then replace it with another, or if you have recently created new directories. Help Index* index Table of Contents* contents Previous Topic* previous File Name Filters A file name filter is a pattern, like *.*, *.DOC, or FILE??10.DAT, that you can use to tell dtSearch which files you want it to search or index in a directory. For example, if you have a directory of word processing files, and want to search all of the files beginning with SMITH and having the extension DOC, you would use the filter SMITH*.DOC. A "?" matches any single character, so SMITH?.DOC would match SMITH1.DOC, but not SMITH123.DOC. An asterisk ("*") in a file name filter matches any number of characters, so SMITH*.DOC would match SMITH001.DOC, SMITHAAA.DOC, etc. If you want to use more than one filter, just list the filters, separated by spaces. Example: SMITH*.DOC JONES*.DOC *.DAT Help Index* index Table of Contents* contents Previous Topic* previous Selecting a File Whenever dtSearch asks you to select a file, a "Select File" dialog box will appear. The box looks like this: Select File to ViewĿ Filename --> C:\WP51\SAMPLE.TXT Directory and filter --> C:\WP51\*.TXT Ŀ List of files --> ABC.TXT DEF.TXT SAMPLE.TXT SUB1\ SUB2\ [-A-] [-C-] The "Filename" section at the top of the box allows you to simply type in a filename. The TAB key will move the cursor between the filename line at the top of the box and the list of files. If you type the name of a directory in the filename section, or type a name that includes a wildcard character such as "*.TXT", the list of files will contain all files in the directory you selected that match the filter you are using. You can then press TAB to move the cursor into the list of files, which you can scroll until you see the file you want. The list of files also contains any subdirectories of the directory you are viewing ("SUB1\" and "SUB2\" in the example above) followed by a list of disk drives ("[-A-]" and "[-C-]") that you can select to look for the file you want. You can change the directory by selecting one of the subdirectories listed in the file list or by typing in a new directory name at the top. Help Index* index Table of Contents* contents Previous Topic* previous Function Keys F1 is always the help key. Press F1 at any time for an explanation of the current function or menu option. The following is a description of what the other function keys do: 1. When you are viewing documents or search results: F2 Find Text* findtext: find a string of text in the document. F3 Find Search Term* findterm: find one of the terms used in your search in the document. F4 Find Link: find next link to a retrieved document (useful in search reports). F5 Mark text to copy to notepad. F6 Paste text in notepad editor. F7 Switch Window* viewdoc: switch to a different window. F8 This key has two different functions. In a search results window, it produces a "KWIC"* kwicview view of the document that the cursor is pointing to. In a document window, it launches* appmenu the application that created the document. F9 Move or Resize Window* sizmov F10 Menu. When you are viewing documents or search results, press F10 to get into the main menu. Press F10 in the main menu to get back into the document or search results window. 2. When you are viewing a help screen: F2 Find Text* findtext: find a string of text in the help document. F4 Find Help Topic* helphelp: Move the cursor to the next highlighted help topic. F7 View the help message for the word or phrase that the cursor is on. 3. At all other times, F10 is a general "exit" key for all menus and dialog boxes, F1 is the help key, and the other function keys do nothing. Help Index* index Table of Contents* contents Previous Topic* previous Using Document Windows When you start dtSearch, you will see a bar at the top of the screen listing menu options and a bar at the bottom of the screen that explains the current menu option. The space in between will be blank. This area is a workspace, like a desktop, that you can use for searching and browsing documents. As with a desk surface, you can place several documents on the surface and move them around so you can see the one that you want to read. Menus and dialog boxes will pop up over the desktop, but the underlying documents will remain until you remove them. The simplest way to get a document on the desktop is the View Document option in the File menu. Simply select the file you want to view, press ENTER, the document will appear in a window. The top center of the window will display the document name and the position of the cursor (the current line and page number) will appear at the bottom left. When you are viewing a document, the menu cursor (the bar that moves from option to option) will disappear and a cursor will appear in the document. You can move the cursor around in the document using the cursor keys, Page Up and Page Down, etc., as you do in your word processor. To move the cursor back into the menu, press F10. Press F10 in the menu to move back to the document. There are several ways to create a document window: Every time you do a search, a "Search Results" window appears. This window is just like a document window, except that it contains a list of documents instead of a single document. To view one of the documents on the list, move the cursor to it and press ENTER. The document you selected will appear in a second window, overlapping the first. The View Directory function creates a document window that is similar to the Search Window -- to view one of the files or directories in the window, move the cursor to it and press ENTER. When you are in a Search Results window, you can create a Search Report by selecting the Search Report option in the Search menu. The Search Report will list all of the "hits" found by your search, with a few lines of context. The Search Report is also a document window. As with the Search Results window, you can view a file by moving the cursor to the name of the file and pressing ENTER. The Edit Notepad function in the File menu creates a "notepad" window that you can type into. You can clip text from other windows into the notepad window, edit the text in the notepad and write notes. All of these types of windows work in essentially the same way: To move the cursor around, use the cursor keys. To move from one window to the next, press TAB. SHIFT TAB moves to the previous window. ESCAPE closes a window. To move or resize a window, press F9. You can print the contents of any document window using the Print Window function in the File menu. Save Window will copy the text from the window you are viewing to a file that you can then retrieve into your word processor. When you have one or more document windows on the screen, a line near the bottom of the screen will display a list of the windows. You can have up to five windows on the screen at a time. Help Index* index Table of Contents* contents Previous Topic* previous Moving the Cursor in a Document Moving the Cursor Top of document Home, Home,  End of document Home, Home,  Start of line Home,  End of line End Top of screen Home,  or PgUp End of screen Home,  or PgDn Searching Find text F2 Find search term F3 Find help topic F4 Notepad cut and paste Start block F5 Cut block DEL Copy block F5 Paste F6 Other Exit document ESCAPE Help F1 Switch Window F7 Move/Resize Window F9 Menu F10 View document at cursor ENTER Help Index* index Table of Contents* contents Previous Topic* previous What is a Document Index? A document index is a database that stores the locations of all of the words in a group of documents, except for noise* noise words such as "but" and "if." Once you have built an index for a group of documents, dtSearch can use it to perform very fast index searches* srcidx on those documents. A document index is usually about one fourth the size of the original documents, although this may vary considerably depending on the number and kinds of documents in the index. A document index can contain up to 15,000 documents. If you try to add more, you will get an "Index is Full" message. However, you will still be able to reindex documents that are already in the index. When dtSearch reindexes a document that is already in the index, it treats the document as a new document and marks the old version of the document in the index as "obsolete". When you compress an index, obsolete documents are removed. If the total number of documents, including obsolete documents, exceeds 30,000, then you will have to compress the index before you can update it. An index library* ix_lib is a collection of up to 25 indexes. Most people will only need a few indexes and so will not have to learn about index libraries. By default, dtSearch uses an index library called "IXLIB.ILB". If you need to use more than 25 indexes, then you can create additional index libraries. To build an index of a group of documents: 1. Use the Create Index* ix_creat function in the index menu to create an empty index, and 2. Use the Add Documents to Index* ix_add function to add documents to the index. As a shortcut, you can specify in the "Add Documents to Index" dialog box that you want to create a new index for the documents. Help Index* index Table of Contents* contents Previous Topic* previous Index Menu Press 'I' in the main menu to get into the Index menu. The Index menu lists options to: create* ix_creat, update* ix_add, compress* ix_compr, delete* ix_del, rename* ix_ren, copy* ix_copy, recognize* ix_recog, or get information about a document index* whatisix. It also lists options to create or select an index library* ix_lib. Help Index* index Table of Contents* contents Previous Topic* previous Creating an Index To create an index, you need to specify two things: The name of the index. This can be up to 16 characters long and may include any combination of letters, numbers, or punctuation. The directory to use for the index. This has to be a valid DOS directory name. The directory should not be one that already exists -- dtSearch will create a new directory for the index (using the name that you supply). If you "create" an index that already exists, you will clear the previously existing index (the documents will, of course, be unaffected). dtSearch will ask you to confirm that you really want to do this. Help Index* index Table of Contents* contents Previous Topic* previous Adding Documents to an Index To add documents to an existing index, you need to specify the following in the "Add Documents to Index" dialog box: The name of the index to update, which you can select from a list of all of the indexes that you have created. The directories containing the documents to add to the index. The file name filters* filter (e.g., *.DOC, *.TXT, etc.) to use to select documents to add. Whether you want dtSearch to compress* ix_compr the index after updating. Compressing an index can take a while, especially with very large indexes, but it makes searches much faster. You can also compress an index using the Compress Index option in the Index menu. Whether you want dtSearch to check all documents already in the index and reindex any that were modified since they were last indexed. After you have specified this information, select the "Add" button to start updating the index. The Add Documents to Index dialog box also contains a section that allows you to create a new index and add documents to it in a single step. To use this feature, set "Create Index?" to "Yes" and then fill in the information needed to create an index (the directory to contain the index and the name you want to use for the index). (After you have created an index this way, dtSearch automatically sets "Create Index?" back to "No" so that the next time you add documents to the index you do not "Create" it first, clearing out information about the previously-added documents.) See the manual section on creating indexes for more information about the Create Index function. In most cases, you will not have to worry about the file format of the documents being indexed because dtSearch will detect the format of each document automatically. However, some older word processor formats cannot be detected automatically. Of the word processors supported by dtSearch version 1.1, only WordStar versions before version 4.0 fall into this category. To tell dtSearch how to recognize WordStar files created by versions 1 through 3, you must set up WordStar as an application using the Applications menu and provide a filename pattern, such as *.WS, that dtSearch can use to identify WordStar files. See the manual section on the Applications menu for details on how to do this. NOTES: 1. You can halt indexing by pressing the ESCAPE key. dtSearch will stop after it finishes indexing the document it is working on. 2. If you are indexing documents stored on floppy disks, you may find it useful to store the documents on each disk in a subdirectory named after the disk. For example, if you have disks labelled "SMITH" and "JONES", move the documents on the SMITH disk into a directory on the disk called "SMITH", and move the documents on the JONES disk into a directory called "JONES". This will help you to locate the documents after a search. You can see which disk has the documents you want by looking at the directory name in the search results window. 3. dtSearch automatically detects and ignores binary files when it builds document indexes. Help Index* index Table of Contents* contents Previous Topic* previous Compressing an Index Compressing an index does two things: (1) it removes obsolete information about documents that have been reindexed, and (2) it reorganizes an index for faster searching. The major disadvantage of compressing an index is that it can take a long time, since dtSearch copies the entire index when it compresses it. Compressing an index typically takes about half as long as it took to build the index. You can compress an index by selecting the Compress Index option in the Index menu. You can also tell dtSearch to compress an index after it is done updating it, by setting the Compress Index option in the Update Index dialog box to "Yes". You can halt compression of an index by pressing the ESCAPE key. When you halt compression, dtSearch will restore the index to its uncompressed state. Help Index* index Table of Contents* contents Previous Topic* previous Deleting an Index The Delete Index dialog box allows you to erase an index. The original documents will not be affected, but the index will be destroyed. To delete an index, select the index to be deleted and then select the "Delete" button. dtSearch will ask you to confirm that you really want to delete the index. Help Index* index Table of Contents* contents Previous Topic* previous Renaming an Index The Rename Index dialog box allows you to change the name of an index. To rename an index, select the index to be renamed, enter the new name for the index, and then select the "Rename" button. The name can be up to 16 letters long. Note that the name of the directory in which the index is stored will not be affected. Help Index* index Table of Contents* contents Previous Topic* previous Copying an Index The Copy Index dialog box allows you to make a copy of an existing index. To copy an index, you need to specify the following: The name of the index to copy. The name of the new index to be created. The directory to store the new index in. Like the directory specified in the "Create Index" function, the directory that you copy an index to should not already exist. If the directory that you specify already contains in index, dtSearch will ask you to confirm that you want the new index to overwrite the old index. (A directory can only contain one index.) Help Index* index Table of Contents* contents Previous Topic* previous Recognizing an Existing Index Although dtSearch provides a way to copy indexes, you may in some cases wish to copy indexes using another program and then use dtSearch to search the indexes. For example, if someone created an index and gave you a copy, you might want to just copy the disk or disks using the DOS copy command. However, if you then tried to search that index with dtSearch, the index that you copied would not appear in the "Select Index" list because your copy of dtSearch would not know about the index. The Recognize Index function solves this problem. In the Recognize Index dialog box, select the directory in which the index you copied is stored, enter a name for the index, and then select the "Recognize Index" button. dtSearch will look in the directory for the index and then add it to the list of indexes that you can search or update. Help Index* index Table of Contents* contents Previous Topic* previous Index Information The Index Information option in the Index menu provides a way to get the following information about an index: * When it was created * When it was last modified or compressed * How much disk space it occupies * How many words it contains * How many documents it contains The Index Information screen also lists the number of "Obsolete" documents. When dtSearch reindexes a document that is already in the index, it treats the document as a new document and marks the old version of the document in the index as "obsolete". When you compress an index, obsolete documents are removed. Help Index* index Table of Contents* contents Previous Topic* previous Verify Index The Verify Index option in the Index menu allows you to check whether an index has been damaged. As dtSearch examines the index, it will list every word, filename, and directory name in the index. When dtSearch is done verifying the index, it will tell you two things: (1) whether the index has been damaged, and (2) if the index was damaged, whether the Rebuild Index* ix_rbld function can reconstruct it. Help Index* index Table of Contents* contents Previous Topic* previous Rebuild Index The Rebuild Index option in the Index menu allows you to reconstruct a damaged index. To rebuild an index, you need to specify: The name of the index to rebuild. The new name for the index. The directory to use for the new index. dtSearch will create a new index in the directory you specify and then add all of the documents that were in the old index to the new index. As with the Add Documents to Index function, you can tell dtSearch to compress the index after it is done for better performance. How Rebuild Works Each index has a list of the files that it contains. Rebuild disregards all other information in the index and simply creates a new index based on the list of files in the old index. Thus, if the list of files is intact, Rebuild will be able to reconstruct the index regardless of how damaged the other files might be. If the list of files is damaged, Rebuild will extract as many filenames as it can from the list. After Rebuild Index is done, the old damaged index will still exist. You can delete it by using the Delete Index function. Help Index* index Table of Contents* contents Previous Topic* previous Index Libraries An index library is a collection of up to 25 indexes. dtSearch uses index libraries to record the names and locations of the document indexes that you create. When you select indexes to search, or pick an index to update, compress, etc., the list of indexes displayed comes from the current index library. If you do not need to use more than 25 indexes, you do not need to worry about index libraries. (25 indexes will hold a total of up to 375,000 documents.) dtSearch starts out with a library called "IXLIB.ILB" that will hold any indexes that you create. If you need to use more than 25 indexes, use the Index Library dialog box to create additional index libraries. To create a new library, give it a name (8 letters or numbers) and select the Create Library option in the Index Library dialog box. The new library will be empty. You can then create and add documents to the indexes that you want the new library to hold. To select an existing library, enter the name of the library and select the Select Library option. dtSearch will then load the library you specified and you will have access to all of the indexes that it contains. If you want, you can have a single index appear in multiple libraries. To do this, use Recognize Index, which adds an existing index to the current index library. Help Index* index Table of Contents* contents Previous Topic* previous Search Menu Press 'S' in the main menu to get into the Search menu. The Search menu offers three ways to search for documents: An index search* srcidx -- searches one or more document indexes. An unindexed search* srcfile -- directly searches files in one or more directories. A "combination" search* srccomb -- combines both of the above types of searches. Other functions in the Search menu are: Search Report* report -- prepare a search report (a list of all search hits found, in context) based on your most recent search. Kwic View* kwicview -- prepare a summary of a retrieved document, listing hits found with a few lines of context. Display results of previous search -- dtSearch saves the results of the last 10 searches you have performed. This option allows you to retrieve the results of any of those searches. Modify display format -- allows you to specify the information you want displayed in a search results window. Help Index* index Table of Contents* contents Previous Topic* previous Index Search An index search is the fastest way to search for documents. To start an index search, select the "Search" option in the main menu and then select "Index Search". A dialog box will appear, listing two options: Request* request -- enter or modify your search request. Indexes to Search* ixsrpick -- pick the indexes that you want dtSearch to search. At the bottom of the box there will be a "Search" button and a "Cancel" button. Select the Search button to start the search, or select the Cancel button to return to the main menu. Help Index* index Table of Contents* contents Previous Topic* previous Unindexed Search In an unindexed search, dtSearch directly searches every file that you ask it to search, looking for documents that match your search request. Unindexed searches are much slower than index searches. To start an unindexed search, select the "Search" option in the main menu and then select "Unindexed Search". A dialog box will appear, listing three options: Request* request -- enter or modify your search request. Directories to Search* pickdirs -- pick the directories that you want dtSearch to search. File Name Filters* filter -- dtSearch will only search files matching the file name filters that you specify. (See the manual section, "File Name Filters") At the bottom of the box there will be a "Search" button and a "Cancel" button. Select the Search button to start the search, or select the Cancel button to return to the main menu. Help Index* index Table of Contents* contents Previous Topic* previous Combination Search A combination search allows you to combine an index search* srcidx and an unindexed search* srcfile in a single search request. To start a combination search, select the "Search" option in the main menu and then select "Combination Search". A dialog box will appear, listing the following options: Request* request -- enter or modify your search request. Indexes to Search* ixsrpick -- pick the indexes that you want the program to search. Directories to Search* pickdir -- pick the directories that you want dtSearch to search. File Name Filters* filter -- dtSearch will only search files matching the file name filters that you specify. (See the manual section, "File Name Filters") At the bottom of the box there will be a "Search" button and a "Cancel" button. Select the Search button to start the search, or select the Cancel button to return to the main menu. Help Index* index Table of Contents* contents Previous Topic* previous Indexes to Search In an Index Search* srcidx or a Combination Search* srccomb, use the "Indexes to Search" option to tell dtSearch which indexes you want to search. When you select "Indexes to Search", a list of all of the indexes that you have created will appear with check boxes ("[ ]" and "[X]") next to them. An "[X]" next to an index means that the index will be searched. To check or clear a box, move the cursor to the index name and press the ENTER key. When you are done, press F10 to save your changes to the list. If you want to restore the list to the way it was before you started changing it, press the ESCAPE key. Help Index* index Table of Contents* contents Previous Topic* previous Displaying Search Results After a search is complete, the "Display Search Results" menu will appear, listing several different ways to display the results of your search: Sorted by name, in alphabetical order Sorted by numeric name, in numeric order (that is, so that "9.TXT" will be before "10.TXT") Sorted by number of hits (descending order) Unsorted -- displays documents in the order they were found Do not display -- return to menu without viewing search results. Help Index* index Table of Contents* contents Previous Topic* previous Search Reports A search report lists each hit found in each document and up to 99 lines of context surrounding it. To create a search report, Perform the search that you want the report to be based on. Select the way you want the search results sorted from the Display Search Results menu. The documents retrieved by your search will appear, sorted as you requested. Press F10 to get into the main menu. Press 'S' to get into the Search menu. Select the "Search Report" option in the Search Menu. In the Search Report dialog box, select the number of lines of context you want surrounding each hit, and then select the "Report" button. Preparing a search report may take a while since dtSearch has to scan every document retrieved to get the text to display. When you are viewing a search report, you can see all of a document by moving the cursor to the name of the document and pressing ENTER. The F4 ("Find Link") key will move the cursor to the next document name. The F3 ("Find Hit") key will move the cursor to the next hit in each document. Help Index* index Table of Contents* contents Previous Topic* previous Kwic View The "Kwic" function will display only the part of a document that contains terms matching your search request. When you are viewing search results, move the cursor to the name of the document that you want to see and press the F8 key. dtSearch will ask how many lines of context you want. This is the number of lines surrounding each hit that you want to see. Enter the number of lines that you want and press ENTER. A file displayed in Kwic mode contains highlighted line and page markers to show where in the document the text appeared. These highlighted markers also act as hypertext links to the full text of the document. For example, suppose that you are viewing a document in Kwic mode and see a block of text with a marker "[Page 10 Line 15]". If you move the cursor to the marker and press ENTER, dtSearch will display the full text of the document, positioned to line 15 of page 10. Help Index* index Table of Contents* contents Previous Topic* previous Search Request A search request consists of a group of words* srcterm, phrases* srcphras, or macros* macros linked by connectors such as "AND" and "OR" that indicate the relationship between them. If you use more than one connector, you should use parenthesis to indicate precisely what you want to search for. For example, apple and pear or orange could mean "(apple and pear) or orange", or it could mean "apple and (pear or orange)". dtSearch supports the following connectors: AND Both words must be present OR Either word can be present W/n First word must occur within n words of the second. NOT What follows the NOT must not be present. Additionally, the CONTAINS and TO connectors are used for segment searches* segment. Help Index* index Table of Contents* contents Previous Topic* previous Search Terms A search term is simply one of the words in your search request. Some words, such as "if" and "the", are defined as "noise words"* noise because they are so common. Noise words cannot be used as search terms. Connectors, such as "AND" and "OR", also cannot be used as search terms. A search term can contain the "wildcard" characters "*" and "?". A "?" in a word matches any single character, and a "*" matches any number of characters. The wildcard characters can be in any position in a word. For example: appl* would match apple, application, etc. *cipl* would match principle, participle, etc. Use of the "*" wildcard character near the beginning of a word will slow searches somewhat. To handle plurals, an "s" at the end of a word is always ignored. Thus, a search for "cats" would find both "cat" and "cats". Punctuation inside of a search word is treated as a space. Thus, "can't" would be treated as "can t" (two words) and "1843(a)(2)(ii)" would become "1843 a 2 ii" (four words). dtSearch uses two built in search words to mark the beginning and end of a file -- XFIRSTWORD and XLASTWORD. The terms are useful if you want to limit a search to the beginning or end of a file. For example, "apple w/10 XLASTWORD" would search for the word "apple" within 10 words of the end of a document. Help Index* index Table of Contents* contents Previous Topic* previous Phrase Searches A search term can consist of several words, such as "first class mail". A search for this phrase would retrieve only files containing the words "first," "class," and "mail" in exactly the order specified. If a phrase contains a noise word* noise, then you cannot search for it as a phrase, since the noise word will not be found. For example, you could not search for the phrase "statue of liberty", since the noise word "of" will not be in the index. Instead, use the W/N connector* within to search for "statue w/2 liberty". Help Index* index Table of Contents* contents Previous Topic* previous Noise Words A "noise" word is a word, such as the or if, that is so common that it is not useful in searches. To save space and time, such words are ignored in index searches. You can modify the list of words defined as noise words by editing the file "NOISE.DAT". You can use the Notepad Editor in dtSearch to edit NOISE.DAT, or you can use your word processor. If you use your word processor, make sure that you save the file as a DOS text file so that dtSearch can read it. The words in NOISE.DAT do not have to be an any particular order, and can include "wild card"* srcterm characters such as * and ?. However, noise words may not begin with wild card characters. Each index has its own copy of NOISE.DAT (called INDEX_N.IX). Changes you make to NOISE.DAT will be reflected in future indexes you create but not in existing indexes. If you change the INDEX_N.IX file for an index, the modified list will control any updates to the index but will not affect information already in the index. Help Index* index Table of Contents* contents Previous Topic* previous Search Macros A macro is a way to abbreviate a search request that you use frequently. A macro has two parts: a name, which is what you type into the "Search Request" box, and the expansion, which is what the macro is expanded to. For example, if you defined the macro "@IRC" to mean "internal revenue code", and then searched for "standard deduction w/3 @IRC", dtSearch would search for "standard deduction w/3 internal revenue code". A macro name must begin with the "at" sign ("@") -- this is how dtSearch distinguishes macro names from ordinary words in a search request. A macro may contain anything that may be put in a search request. To create or edit a macro, use the Edit Macros* mc_edit option in the Options menu. Macros can be useful for: Abbreviating long names or phrases that you use frequently Abbreviating segment definitions in segment searches* segment Help Index* index Table of Contents* contents Previous Topic* previous AND connector Use the AND connector in a search request to connect two expressions, both of which must be found in any document retrieved. For example: "apple and pear" would retrieve any document that contained both words. "(apple or banana) and (pear w/5 grape)" would retrieve any document that (1) contained either the word apple or the word banana, and (2) contained the word pear within 5 words of the word grape. Help Index* index Table of Contents* contents Previous Topic* previous OR connector Use the OR connector in a search request to connect two expressions, at least one of which must be found in any document retrieved. For example, "apple or pear" would retrieve any document that contained apple, pear, or both words. Help Index* index Table of Contents* contents Previous Topic* previous W/N connector Use the w/N connector in a search request to specify that one word or phrase must occur within N words of the other. For example, "apple w/5 pear" would retrieve any document that contained the word apple within 5 words of pear. The following are some examples of search requests using the w/N connector: (apple or pear) w/5 banana: either apple or pear must occur within 5 words of "banana". (apple w/5 banana) w/10 pear: apple must occur within 5 words of banana, and pear must occur within 10 words of both. (apple and banana) w/10 pear: both apple and banana must occur within 10 words of pear. Some types of complex expressions using the w/N connector will produce ambiguous results and should not be used. In general, at least one of the two expressions connected by w/N must be a single word or phrase or a group of words and phrases connected by the "OR" connector. For example: (apple and banana) w/10 (pear or grape): both apple and banana must occur within 10 words of either pear or grape. (apple and banana) w/10 orange tree: both apple and banana must occur within 10 words of the phrase "orange tree." The following are examples of ambiguous search requests: (apple and banana) w/10 (pear and grape): ambiguous (apple w/10 banana) w/10 (pear and grape): ambiguous Help Index* index Table of Contents* contents Previous Topic* previous Segment Searches (TO and CONTAINS) A segment search is a search request that must be satisfied within a certain defined segment of a document. The segment is defined by words or phrases at the beginning and end of the segment. The form of a segment definition is: beginning TO end, where beginning is the word or phrase that defines the start of the segment, and end is the word or phrase that defines the end of the segment. The only connector allowed in the beginning and end expressions in a segment definition is OR. Examples: name to address: the segment begins with "name" and ends with "address." name to (address or xlastword* srcterm): the segment begins with "name" and ends with "address" or the end of the file. To search for an expression within a segment, use the CONTAINS connector. The expression in front of CONTAINS is the segment definition, and the expression following CONTAINS is what you are searching for. Examples: (name to address) contains john smith (address to phone) contains (oak w/10 lane) Segment searches work well with documents that are broken into standardized segments. For example, a group of employee records might be in a standardized documents formatted like this: NAME: John Doe ADDRESS: 123 Oak Lane PHONE NUMBER: 555-1234 SOCIAL SECURITY NUMBER 000-00-000 etc. You can name segments using macros* macros. In the above example, you could use the following macros: @NAME: (name to address) @ADDRESS: (address to phone number) @PHONE: (phone number to social security number) Then you could do a segment search like this: (@NAME contains John Doe) and (@ADDRESS contains Oak) If a document contains more than one instance of a segment, dtSearch will search each instance separately for text matching the search request. Help Index* index Table of Contents* contents Previous Topic* previous Date and Filename Searches To search for a file with a specific name, include in your search request the following: XNAME "FILENAME.EXT" The name, like other search terms, can include wildcard characters, so, for example, you could search for "*.TXT," "SMITH??.*," etc. Unlike other search terms, a filename must be in quotation marks. This enables dtSearch to recognize special characters in the filename (such as the dot) that are not allowed in other search words. The filename cannot include a directory name or disk drive. To search for a file that was last modified on, before, or after a certain date, use the XDATE search command, like this: XDATE IS January 1, 1991 XDATE BEFORE January 1, 1991 XDATE AFTER January 1, 1991 dtSearch can recognize a variety of date formats, such as: 1/1/91; 1/91; January 1, 1991; and Jan 1 91 (two-digit years are assumed to be in the twentieth century). You can combine name and date searches with other types of searches using the usual search connectors. For example: (XNAME "*.DOC") and (XDATE AFTER 1/1/91) and (apple w/5 pear) This would retrieve documents whose names end in .DOC, that were last modified after January 1, 1991, and that contain the word apple within 5 words of the word pear. Help Index* index Table of Contents* contents Previous Topic* previous File Menu Press 'F' in the main menu to get into the File menu. The File menu lists options to view* browse documents, view a directory* dir, edit a notepad* notepad file, save* fsave the contents of a window, print* print the contents of a window, create a DOS Shell* dosshell, or exit dtSearch. Help Index* index Table of Contents* contents Previous Topic* previous Viewing a File To view a file, enter the name of the file to view and select the "View" button. The document will appear in a window* viewdoc. Use the cursor keys, Page Up, Page Down, etc., to browse in a document once it is displayed. Help Index* index Table of Contents* contents Previous Topic* previous Viewing Directories To view a directory, use the "View Directory" dialog box: (1) Select the directory you want to see using the "Directory to View" option. This option allows you to pick the directory you want from a tree* pickdir diagram of all of the directories on the current disk drive. (2) Specify the file name filter* filter (such as *.*, *.DOC, etc.) you want dtSearch to use when it lists the files. (3) Select the "List Files" button. A list of the files matching the filter will appear in a window* viewdoc. This window works in the same way that the "Search Results" window works. You can: scroll the list up and down using the cursor keys; view any file or directory in the list by moving the cursor to it and pressing enter; and cut and paste from the list to the notepad. Help Index* index Table of Contents* contents Previous Topic* previous Notepad Editor The Notepad Editor allows you to cut, paste, and edit information collected from any document window, including a search results window or a search report window. Editing a Notepad A notepad file is a standard DOS text file. To edit a notepad file, select "Edit Notepad" from the File Menu. The Edit Notepad dialog box will appear. Enter the name of the notepad that you want to edit and select the "Edit" button. The notepad file will appear, displayed in a document window. The Notepad Editor provides limited editing capabilities, intended mainly for jotting down notes to accompany text clipped from documents. In the notepad editor, you can move the cursor around using all of the functions available in a document window. You can also type new text into the window. The status line will display "Ins" or "Typ" to indicate whether you are in insert or typeover mode. The INS key switches between insert and typeover mode. The DEL key deletes a single character. When you are done editing a notepad, use the "Save Window"* fsave option in the File menu to save it. Cutting and Pasting You can move or copy text between document windows using the cut and paste feature. You can also use the cut and paste feature to move text within a notepad file. Copying text: To copy text, start with the cursor at the beginning of the text you want to copy. Press the F5 ("Mark") key to mark your place in the document. Then move the cursor to the end of the text you want to copy and press F5 again. dtSearch will store the text you marked. Pasting text: To retrieve the text you marked, you need to be in the Notepad Editor. If a notepad window is already open, you can move to it with the F7 ("Switch Window") key or the TAB key. If not, select "Edit Notepad" from the File Menu to open a notepad window. Move the cursor to the place in the notepad where you want the text to appear and press F6 ("Paste") to retrieve the text. Cutting text: Like "Paste," "Cut" only works in a notepad window, since it modifies the contents of the window. To cut text from a document, start with the cursor at the beginning of the text you want to copy. Press the F5 ("Mark") key to mark your place in the document. Then move the cursor to the end of the text you want to copy and press DEL. dtSearch will delete the text that you marked. You can then "paste" the text into a notepad using the F6 key. Help Index* index Table of Contents* contents Previous Topic* previous Saving a Window The "Save Window" option in the File menu will create a DOS text file containing a copy of the text displayed in any document window. It is useful in two situations: After you are done editing a notepad file, use Save Window to save your changes. You can use Save Window to save a copy of a document retrieved in a search, a list of documents retrieved in a search, or a search report. The Save Window dialog box contains two options and three buttons. The options are: (1) the name of the file to write, and (2) whether you want dtSearch to make a backup copy of the file. If you have set the automatic backup option to "Yes", dtSearch will preserve the previous version of the file you are saving in a file with the extension ".BAK". The buttons are: Save Save file Exit Save file AND exit the window Cancel Return to menu without saving NOTES: 1. Save Window does NOT preserve special formatting codes. If the document you are viewing contains any special formatting codes, Save Window will not copy these to the file. For example, suppose that you did a search of WordPerfect files and retrieved a document, "LETTER.TXT", and then, while viewing the document, saved it under the name "COPY.TXT". The file COPY.TXT would not be a WordPerfect file. COPY.TXT would be a DOS text file containing the text of LETTER.TXT. 2. Protected file types. To make sure that you do not accidentally destroy your original documents with the Save Window feature, Save Window will NOT overwrite files that it recognizes as having special formats. For example, if you were viewing the WordPerfect file LETTER.TXT and tried to use Save Window with the name "LETTER.TXT", dtSearch would check the existing file LETTER.TXT, discover that it is a WordPerfect file, and display the message, "Cannot write over protected file." dtSearch will NOT destroy the existing WordPerfect file LETTER.TXT. Help Index* index Table of Contents* contents Previous Topic* previous Printing a Window The "Print Window" option in the File Menu will send the contents of the current document window to the printer. You can use Print Window to print documents, search results, and search reports. When you select Print Window, the Print Window dialog box will appear. The Print Window dialog box allows you to set page length, width, and margins, and to select the printer you want to use, if you have more than one. To begin printing, select the "Print" button in the Print Window dialog box. A "Preparing print job" message will appear while dtSearch stores the contents of the document window for printing. To allow you to continue working while a document is printing, dtSearch uses a "print queue". When you ask for a document to be printed, that document is added to the print queue. When dtSearch is not busy performing a search or building an index, it checks the print queue for documents that need to be printed, and prints them. Thus, you can view documents and perform searches while dtSearch prints documents in its spare time. If you want to cancel a print job or monitor the progress of documents that are printing, use the "Display Print Queue"* pqueue option in the Options Menu. Help Index* index Table of Contents* contents Previous Topic* previous DOS Shell The "DOS Shell" option in the File Menu allows you to access DOS from within dtSearch. When you start a DOS shell, dtSearch removes itself from memory to leave room for any programs you may want to run from DOS. The dtSearch screen will disappear and a DOS prompt will appear. To return to dtSearch from a DOS shell, type "EXIT" at the DOS prompt and press ENTER. The dtSearch screen will reappear, as it was before you entered the DOS shell. Help Index* index Table of Contents* contents Previous Topic* previous Window Menu Press 'W' in the main menu to get into the Window menu. You can only get into the Window menu if you have a document window on the screen. All of the functions in the Window menu are accessible by using the function keys. The Window menu lists options to: find text* findtext or search terms* findterm cut and paste text using the notepad* notepad resize* sizmov or close a window displaying a document Help Index* index Table of Contents* contents Previous Topic* previous Find Text in Document Select the Find Text option in the View menu (or press the F2 key) to search for any text in a displayed document. dtSearch will ask you for the text to search for. Type in the text you want to find and press the ENTER key. (Capitalization is ignored.) Since the program will only search for the text after the current cursor position in the document, you may wish to move to the top of the document before beginning a search. Help Index* index Table of Contents* contents Previous Topic* previous Find Search Term in Document Select the Find Term option in the Window menu (or press the F3 key) to search for words from your most recent search request in the document that you are currently viewing. For example, if you had searched for "apple and (pear w/5 banana)", pressing the F3 key while viewing a document would cause dtSearch to locate the next occurrence of one of the words "apple", "pear", or "banana" in the document you are viewing. Find Term will only find words that match a search request. In the above example, Find Term would only find instances of "pear" within five words of "banana". Help Index* index Table of Contents* contents Previous Topic* previous Moving and Resizing Windows When you are viewing multiple documents on the screen, the documents will overlap. You can use the Move/Resize Window function to arrange the windows in a way that is convenient to view them. To move or resize a window, press the F9 key in the window. To move and resize a window, press the F9 key while you are in the window. A message at the bottom of the screen will indicate that you are in move/resize mode. To move the window, use the cursor keys. To change the size of the window, hold down the SHIFT key and use the cursor keys. To "zoom" a window to the largest possible size, press F9 again. When you are done, press the F10 key to save your changes. If you want to restore the window to the way it was before you started moving it, press the ESCAPE key. You may find that some windows cannot be expanded beyond a certain number of lines, even though there is still space on the screen for the window. This occurs when the file that the window is displaying is too small to fill the screen. Help Index* index Table of Contents* contents Previous Topic* previous Applications Menu The Applications Menu provides a way to run application programs, such as word processors, from within dtSearch. This is frequently referred to as "launching" programs. When you launch a program, dtSearch removes all but 12k of itself from memory and starts the program you launched. When the program finishes, you will return to dtSearch and be able to resume working exactly where you left off. This is useful, for example, if you want to use WordPerfect to edit a WordPerfect document that you retrieved in a search. To set up an application so that you can run it from within dtSearch, select the "Add Application" option in the Applications Menu. The "Add Application" dialog box will appear, listing the following options: Name of the application -- After you have added an application, it will appear in the Applications Menu as a menu option. The "name" of the application is what will appear in the Applications Menu. If you want one of the letters in the name to be highlighted, put a "" (shift-6) character in front of the letter you want highlighted. For example, if you entered the name "Disk Backup" for a backup program, the "B" would be highlighted in the Applications menu and you could select the Disk Backup program by pressing "B" in the Applications Menu. Execute file -- This is the name, including the disk drive and directory, of the program to be executed. For example, if you had WordPerfect in a directory called "WP51" on your C: drive, you would enter C:\WP51\WP.EXE Directory to use -- This is the directory that you want to be in when running the program. In the example above, you would probably want to run WordPerfect from its own "home" directory, C:\WP51. Filename patterns -- This option allows you to tell dtSearch which files belong with an application. You can list several filename patterns, separated by spaces. Filename patterns can, like DOS filenames, include the wildcard characters "?" and "*". Unlike file name filters, filename patterns can include directory names and disk drive information, and can have wildcard characters in any position. Examples: C:\WP51\* would match any file in the WP51 directory, including any file in a subdirectory of the C:\WP51 directory. ?:\WP*\* would match any file on any drive in a directory that began with WP. *XYZ* would match any file on any drive in any directory if the filename or directory name contained XYZ. Command-line options -- Some programs have command line options, such as "/x" or "-l", that affect the way the program runs. List any options you want to use for the application here. File format -- If the program being launched is a word processor, this option allows you to tell dtSearch what the file format is for the word processor. Although dtSearch can automatically detect many file formats, some formats cannot be detected with certainty, such as early versions of WordStar. If you specify a file format for an application, dtSearch will know that all files belonging to the application have this format. After you have set up the application, select the "Store" button in the dialog box to save the application. You can later modify the setup using the "Modify Application" option in the Applications Menu. The "Remove Application" option will delete an application from the menu. Once you have told dtSearch about an application, you can launch it in three ways. First, you can simply select the application from the Applications Menu. Second, you can press F8 ("Launch") while you are viewing a document. dtSearch will use the filename patterns that you supplied to determine which application should be launched, and will run the appropriate program with the document you are viewing. For example, if you are viewing "C:\WP51\SAMPLE.TXT" and you specified "*WP51\*" as a filename pattern for WordPerfect, dtSearch would see that SAMPLE.TXT must be a WordPerfect file and, after you press F8, would start WordPerfect editing SAMPLE.TXT. Third, you can press CTRL-ENTER while the cursor is on the name of the file in a search results window. As with the F8 key, dtSearch will determine which application belongs with the file and will run the application. Help Index* index Table of Contents* contents Previous Topic* previous Options Menu The Options menu allows you to: Select the type of monitor you have* monitor. Change screen colors* setattr. Edit macros* mc_edit. Change the tab setting. Change the keyboard speed. Display the print queue* pqueue. Save your setup to a file* setup. Read a setup from a file* setup. Help Index* index Table of Contents* contents Previous Topic* previous Monitor Type dtSearch keeps a separate table of screen colors for each of four monitor types: Color, Monochrome, VGA Laptop, and CGA Laptop. Each monitor type has a set of default colors that you can change. Use the Select Monitor option in the Options menu to select the monitor type that you want to use. You will see a list of the four monitor types and a fifth option, "Automatic". If you select the Automatic option, dtSearch will decide between the "Color" and "Monochrome" options each time it is run. Help Index* index Table of Contents* contents Previous Topic* previous Screen Colors Use the Modify Screen Colors option in the Options menu to change the way dtSearch displays documents and menus. When you select the Modify Screen Colors option, a list of the different screen objects, such as menus and viewed documents, will appear. To change an attribute, move the cursor to it and press ENTER. If you are using a monochrome monitor, a list of possible combinations will appear (e.g., black on white, white on black, underlined, etc.). Move the cursor to the one you want and press ENTER. If you are using a color monitor or an LCD monitor, a box will appear displaying all possible color combinations. Use the cursor keys to select the combination you want, and press F10 when done. Help Index* index Table of Contents* contents Previous Topic* previous Macro Editing Use the Edit Macros function in the Options menu to create or edit a macro. In the macro editor, type macro names under the "Name" heading and macro expansions under the "Expansion" box. Use the TAB and SHIFT-TAB keys to move between the "Name" and "Expansion columns", and the UP and DOWN arrow keys to move up or down in the macro table. When you are done editing, press F10 to save your changes. If you want to exit without saving your changes, press ESCAPE. Help Index* index Table of Contents* contents Previous Topic* previous Displaying the Print Queue Use the Display Print Queue option in the Options menu to monitor the progress of documents that are printing or to cancel a print job. To cancel a print job, move the cursor to it and press the DEL key. dtSearch will ask you to confirm that you really want to cancel the print job. Help Index* index Table of Contents* contents Previous Topic* previous Setup Files dtSearch remembers the macros you have created and other preferences you have specified (screen colors, tab size, etc.) in a "setup" file. dtSearch automatically reads this file when it starts running, and automatically saves it when you leave dtSearch. The default name of the file saved is "DTSEARCH.SET". You can create additional setup files using the Save Setup option in the Options menu. When you select Save Setup, a dialog box will appear allowing you to supply the name of the setup file to save. You can change the name "DTSEARCH.SET" to any other name you want to use. You can then read these setup files using the "Read Setup" option in the Options menu, and supplying the new name you used. Help Index* index Table of Contents* contents Previous Topic* previous Using dtSearch on a Network dtSearch can use network drives and supports multiuser access to indexes stored on networks. If an index is stored on a network drive, any user who has write access to the directory containing the index will be able to update the index in dtSearch. Any user who has read access to the index will be able to search the index or perform other functions (such as Verify Index and Copy Index) that do not require write access. Multiuser access is permitted only when no one is modifying an index. If one user is updating or compressing an index, other users will be locked out. A message "User XXXX is updating index." will appear when a user attempts to gain access to an index that is being updated. (The name of the user comes from the "User name" option in the Options menu.) If the second user is also trying to update the index, dtSearch will ask if the user wants to "Continue anyway?". If the user answers "yes", dtSearch will attempt to access the index even though it thinks someone is updating the index. This option is useful because occasionally an indexing job will be interrupted abnormally (such as when someone turns off the computer) leaving the index "locked". "Continue anyway" only appears when a user attempts to update an index. "Continue anyway" will NOT override the network's read and write permission settings. It only tells dtSearch to ignore its own internal "index in use" flag and try to access the index. If the user does not have write access to the index, he or she will still be locked out. Write access to shared indexes should be limited as much as possible, preferably to one or two users. This will minimize locking out of other users while the index is being updated and will also protect the shared indexes against accidental erasure. Write and read access to shared indexes is controlled completely by the network's access permission settings. Each user on a network who will be using dtSearch needs to have his or her own copy of the program. This is because dtSearch uses an overlay manager that does not permit shared access to the program. The program can be stored on a network drive; it just cannot be shared. Help Index* index Table of Contents* contents Previous Topic* previous Program Limits and Requirements 1. Program limits: Indexes A single index may contain up to 15,000 documents A single document may contain up to 60,000 words (about 300 double-spaced pages) You can have up to 25 indexes in each index library, and you can have an unlimited number of index libraries. You can have up to 25 macro definitions. A noise word list can hold up to 200 words. Words after the 200th word in a list will be disregarded. There is no limit on the number of words in an index or on the number of words starting with a particular letter. 2. Program limits: Searches A single search request may involve up to 100 words, including wildcard matches. For example, if an index contained 75 words beginning with 's' and 75 words beginning with 't', then you could not search for "s* or t*" A search word can be up to 32 letters long. A search request can be up to 180 characters long. 3. Hardware requirements: dtSearch will run on an IBM-compatible computer with at least 384k of memory available, a hard disk, and DOS version 3.2 or higher. dtSearch can use network drives and supports multiuser access to indexes stored on network drives. 4. Document Types dtSearch can read, search, and index documents in the following formats: ASCII Text Microsoft Word through version 5.5 Microsoft Word for Windows Microsoft Rich Text Format Multimate Advantage II Multimate version 4 WordPerfect 5.0 and 5.1 WordStar through version 6 WordStar 2000 Help Index* index Table of Contents* contents Previous Topic* previous Error Messages (A-M) "Application table is full" You can add up to 15 applications to the Applications menu. If you attempt to add more, this message will appear. (You can remove applications that you no longer need from the table using the Remove Application option in the Applications menu.) "Cannot copy an index onto itself" You have asked dtSearch to copy an index, and either (1) the directory to copy it to is the same as the directory the index currently occupies, or (2) the name of the index to copy is the same as the new name for the copied index. When you copy an index, the name and directory for the new index must be different from the name and directory of the existing index. "Cannot write over protected file type" The Save Window option in the File menu creates a DOS text file containing the contents of the current document window. To protect against accidental destruction of original documents, dtSearch considers all files with special formatting codes that it recognizes (such as WordPerfect files) to be "protected". dtSearch will not overwrite such files. "Cannot write ".BAK" files." dtSearch uses the extension ".BAK" to make backup copies of files. Therefore, a file cannot be saved with a name that ends in ".BAK". "Directory xxx already contains index yyy." A directory can only hold one index. If you try to use Create Index to create a second index using the same directory name, this message will appear. "Error launching program." dtSearch tried to execute a program and the program returned an error code. This means that something when wrong in the launched program. "Error(s) in search request -- CONTAINS without a TO" A segment search has the form beginning TO end CONTAINS contents. The beginning TO end part defines where dtSearch should search, and the contents part is what dtSearch should look for. If you leave out the "TO" part, dtSearch has no way to know what the segment to be searched is. "Error(s) in search request -- Illegal use of the TO connector" The TO connector is used to define a segment for a segment search. The format is for a segment definition is beginning TO end, where beginning marks the beginning of the segment and end marks the end. Both parts of the segment definition may consist only of words, phrases, and the OR connector -- other connectors are not permitted in segment definitions. Thus, "apple or pear to grape or fish" is legal; "apple and pear to grape or fish" is not. "Error(s) in search request -- Illegal use of W/N connector" Some search requests using the W/N connector are ambiguous or impossible to evaluate. See the manual section on the W/N connector for more details. "Error(s) in search request -- Invalid date" dtSearch will display this message if it finds XDATE in a search request without a valid date after it. Likely causes of this error are a misspelled month, a missing year, or a missing BEFORE, AFTER, or IS connector. A valid date search looks like one of the the following: XDATE IS date XDATE BEFORE date XDATE AFTER date "Error(s) in search request -- Missing words" This message appears when you have left one or more words out of a search request. Example: "apple and pear and" "Error(s) in search request -- Parenthesis do not balance" This just means that you have probably left out an opening or closing parenthesis in a search request. "Index already exists" If you try to create an index that already exists in a different directory, this message will appear. If you are trying to create a new index, try using a different name for the new index, or (if you don't want the old one) deleting the old index. If you are trying to re-create an existing index, make sure the directory you have selected is the same one that you used to create the original index. "Index is full" An index can hold up to 15,000 documents. If you try to add more than 15,000 documents to an index, you will get this message. (You can still reindex documents already in the index.) Even if you have less than 15,000 documents, you may still get this message if you have reindexed some documents without compressing the index. When you reindex a document, dtSearch adds information about the new document to the index but does not remove information about the earlier version. For example, if you have 10,000 documents in an index and you reindex them several times without compressing the index, you will get an "Index is full" message because the index will still contain information about obsolete versions of the documents. If you want to see how many obsolete documents are stored in an index, use the "Index Information" option in the Index menu. Use Compress to clean obsolete documents from your index. "Index library is full" An index library can hold a maximum of 25 indexes. If you try to create, copy, or recognize an index when you have reached this limit, you will get this error. Try either deleting any indexes that you do not need, or creating a new index library to use for the new index. "Index too large to fit on drive" You have asked dtSearch to copy an index and there is not enough space for the index on the drive where it is to be copied. "Invalid disk drive" This means that you have asked dtSearch to access a disk drive that does not exist on your computer. "Macro is circular" A circular macro is one that references itself, directly or through other macros. Such a macro would expand infinitely if used in a search request. "Macro not found" dtSearch assumes that any search term beginning with the "@" character is a macro name. If it does not find a macro with this name, this message appears. "Missing file" One of the files that dtSearch needs is missing. Try re-installing dtSearch to restore the missing file. Help Index* index Table of Contents* contents Previous Topic* previous Error Messages (N-Z) "No application found for this file" You have tried to "launch" an application with a file, and dtSearch was unable to match the file with an application. When you launch an application with a file, dtSearch checks the filename patterns that you specified for each of the applications in the Applications menu and tries to find a pattern that matches the file. If this message appears, use the Modify Application function in the Applications menu to change the filename pattern for the application you wanted to launch. See the manual section on the Applications menu for more information. "No index selected" You have asked dtSearch to perform an action, such as deleting, renaming, updating, or copying an index, and have not selected the index you want to delete, rename, update, or copy. "No more search terms" You have pressed the Find Search Term (F3) key and there are no more search terms in the document. "No search terms" You have pressed the Find Search Term (F3) key in a document that does not contain any search terms. "No search results found" You have selected the "Display results of previous search" option in the Search menu, and dtSearch did not find any search results to display. "No files retrieved" Your search did not retrieve any documents. "Not enough memory" dtSearch did not have enough memory to perform a requested action. If you have a relatively small amount of memory available, you may get this message when you try to do a search or update an index while you are viewing documents or search results on the screen. Try closing all document windows, which should free enough memory to perform the requested action. Also, try removing some memory-resident programs to free more memory for dtSearch to use. dtSearch needs at least 384k of free memory. "Not enough space to compress or update index" dtSearch did not find enough disk space available to update or compress an index. dtSearch requires free space of about one-third the size of a group of files to index those files. To compress an index, dtSearch requires free space at least equal to the size of the index to be compressed. If you get this message, try removing some files from the disk or moving the index to a disk drive with more space available. Also, try indexing smaller groups of files. "Not found" You have used the Find Text (F2) key to search for text in a document, and the text was not found. "Printer error" "Printer out of paper" "Printer not responding" "Printer not selected" "Printer timeout" The printer did not respond correctly when dtSearch tried to print something. Check the cables and make sure the printer is turned on, selected, has paper in it, and is not jammed. dtSearch reports the problem that DOS told it about, but sometimes either the printer or DOS does not report the problem correctly. For example, you may get a "Printer out of paper" error when the printer is not turned on. "Printer queue full -- try again later" dtSearch stores print requests in a queue and prints when it has nothing else to do. If you make a large number of print requests, dtSearch will run out of space to hold them and display this message. Use the Display Print Queue option in the Options menu to see what is in the print queue. "Printer queue is empty" There is nothing in the print queue to display. "Search request is too long" It is possible, using macros, to generate search requests longer than the 180-character maximum. When this happens, you will get a "Search request is too long" error. "Too many words retrieved in index" Your search request contained extremely broad search terms, such as "(r* w/5 s*) and t*", that matched several hundred words in an index. Try using more specific search terms. "Too many windows open" You can have up to five document windows (including search results and search reports) open at a time. If you try to open a sixth document window, this message will appear. "Unable to access drive" You have asked dtSearch to access a disk drive and there is some problem with the disk drive. Make sure that there is a disk in the drive, that the disk is correctly inserted, and that the drive latch is closed. If you get this message with a hard disk, you may have a problem with your hard disk. "Unable to access executable file" dtSearch was unable to access a file that you specified as the file to execute for an application. Select "Modify Application" in the Applications menu to correct the name of the file to be executed. "Unable to access directory" "Unable to access input file" "Unable to read notepad file" "Unable to read index library" dtSearch cannot find the file or directory you specified. Check that the file or directory name is correct and that you are using the right disk or disk drive. "Unable to create backup file" "Unable to create directory" "Unable to write file" "Unable to write notepad file" "Unable to open temporary file" "Unable to save index library" "Unable to create index library" dtSearch cannot create the file or directory you specified. Check that the file or directory name is correct and that you are using the right disk or disk drive. These messages may also appear when a disk is full. "Unable to access index" dtSearch was unable to find the index where it was supposed to be. The most likely cause for this message is that part or all of the index was accidentally deleted. "User XXXX is updating index" This message appears in two situations: (1) On a network, this message will appear when one user attempts to use an index while another user is updating it. (2) The message will also appear if dtSearch was interrupted abnormally while updating an index (e.g., if someone turned off the computer). In the latter case, the index may be damaged. Try running Verify Index to check for errors. Help Index* index Table of Contents* contents Previous Topic* previous Table of Contents 1. Introduction a. Overview of dtSearch* overview b. Types of Searches* srctypes c. Technical Support* support d. License and Notices* license 2. Getting Started a. How to Use This Manual* howtouse b. Installing dtSearch* install c. Quick Start* qstart 3. General Information about dtSearch a. How to Use Help* helphelp b. Using Menus* menus c. Dialog Boxes* dialog d. Selecting a Directory* pickdir e. Selecting Multiple Directories* pickdirs f. File Name Filters* filter g. Selecting a File* filepick h. Function Keys* fkeys i. Using Document Windows* viewdoc j. Moving the Cursor in a Document* cursor 4. Building and Using Document Indexes a. What is a Document Index?* whatisix b. The Index Menu* indexm c. Creating an Index* ix_creat d. Adding Documents to an Index* ix_add e. Compressing an Index* ix_compr f. Deleting an Index* ix_del g. Renaming an Index* ix_ren h. Copying an Index* ix_copy i. Recognizing an Existing Index* ix_recog j. Index Information* ix_info k. Verify Index* ix_ver l. Rebuild Index* ix_rbld m. Index Libraries* ix_lib 5. Searching for Documents a. The Search Menu* searchm b. Index Searches* srcidx c. Unindexed Search* srcfile d. Combination Search* srccomb e. Indexes to Search* ixsrpick f. Displaying Search Results* srchsort g. Search Reports* report h. Kwic View* kwicview 6. Search Requests a. Overview* request b. Search Terms* srcterm c. Phrase Searches* srcphras d. Noise Words* noise e. Search Macros* macros f. AND connector* and g. OR connector* or h. W/N connector* within i. Segment Searches* segment j. Date and Filename Searches* srcdate 7. The File Menu a. The File Menu* filem b. Viewing a File* browse c. Viewing a Directory* dir d. The Notepad Editor* notepad e. Saving a Window* fsave f. Printing a Window* print g. DOS Shell* dosshell 8. Window Functions a. The Window Menu* windowm b. Find Text in Document* findtext c. Find Search Term in Document* findterm d. Moving and Resizing Windows* sizmov 9. The Applications Menu* appmenu 10. Options a. The Options Menu* options b. Monitor Type* monitor c. Screen Colors* setattr d. Creating and Editing Macros* macros e. Displaying the Print Queue* pqueue f. Setup Files* setup 11. Using dtSearch on a Network* network 12. Program Limits and Requirements* notes 13. Error Messages a. A-M* errors1 b. N-Z* errors2 14. Index* index Help Index* index Table of Contents* contents Previous Topic* previous Index of Help Topics AND connector * and Adding Documents to an Index * ix_add Applications Menu * appmenu Combination Search * srccomb Compressing an Index * ix_compr Copying an Index * ix_copy Creating an Index * ix_creat DOS Shell * dosshell Date and Filename Searches * srcdate Deleting an Index * ix_del Dialog Boxes * dialog Displaying Search Results * srchsort Displaying the Print Queue * pqueue Error Messages (A-M) * errors1 Error Messages (N-Z) * errors2 File Menu * filem File Name Filters * filter Find Search Term in Document * findterm Find Text in Document * findtext Function Keys * fkeys How to Use Help * helphelp How to Use the Manual * howtouse Index Information * ix_info Index Libraries * ix_lib Index Menu * indexm Index Search * srcidx Indexes to Search * ixsrpick Installing dtSearch * install Kwic View * kwicview License and Notices * license Macro Editing * mc_edit Monitor Type * monitor Moving and Resizing Windows * sizmov Moving the Cursor in a Document * cursor Noise Words * noise Notepad Editor * notepad OR connector * or Options Menu * optionsm Overview of dtSearch * overview Phrase Searches * srcphras Printing a Window * print Program Limits and Requirements * notes Quick Start * qstart Rebuild Index * ix_rbld Recognizing an Existing Index * ix_recog Renaming an Index * ix_ren Saving a Window * fsave Screen Colors * setattr Search Macros * macros Search Menu * searchm Search Reports * report Search Request * request Search Terms * srcterm Segment Searches (TO and CONTAINS) * segment Selecting Multiple Directories * pickdirs Selecting a Directory * pickdir Selecting a File * filepick Setup Files * setup Table of Contents * contents Technical Support * support Types of Searches * srctypes Unindexed Search * srcfile Using Document Windows * viewdoc Using Menus * menus Using dtSearch on a Network * network Verify Index * ix_ver Viewing Directories * dir Viewing a File * browse W/N connector * within What is a Document Index? * whatisix Window Menu * windowm