INDEX

           1. POSTING TRANSACTIONS
           2. RECONCILING YOUR BANK ACCOUNT
           3. PRINTING A TRIAL BALANCE
           4. PRINTING ACCOUNT ACTIVITY
           5. PRINTING THE INCOME STATEMENT
           6. PRINTING THE BALANCE SHEET
           7. CLOSING A MONTH
           8. BACKING UP DATA FILES

            1. POSTING TRANSACTIONS

Although you may enter your transactions for a
particular month at any time, they are not
reflected in your accounts until they are
posted. Although, this may seem to be an
unnecessary step, it will prove useful if, for
example, you wish to write a check for the
month of May and you have not finished working
on your statements for the month of April. Be
certain that all of the transactions for a
particular month are posted prior to printing
the Income and Balance sheet statements.
Posting transactions will reflect the amounts
of these transactions in the current month
columns.  Closing a month (see below) moves
the amounts in the current months column into
the previous months column and prepares your
program for the next accounting month. Do not
worry about posting a transaction twice. If
you run the posting procedure more than once,
there is no duplication of the posting of your
transactions.

       2. RECONCILING YOUR BANK ACCOUNT

This procedure will enable you to reconcile
your book balance in your bank account with
the bank balance by marking all outstanding
transactions.

          3. PRINTING A TRIAL BALANCE

This procedure will print out a trial balance.
The use of this procedure is optional.

           4. PRINT ACCOUNT ACTIVITY

This is an optional procedure. It will print
out a listing of all of your Account activity
for the month grouped by Account number. It is
useful if you wish to trace the activity in a
particular account.

       5. PRINTING THE INCOME STATEMENT

This procedure will print the Income
statement.

         6. PRINTING THE BALANCE SHEET

This procedure will print out the Balance
sheet.

                7. CLOSE MONTH

After you have printed out your transaction
journals, posted your transactions, and
printed out your Income and Balance Sheet
statements for a month, you should close the
month in order to prepare for the next month.
Closing will move the amounts in the current
months columns to the previous months columns
and add these amounts to the amounts already
there.

           8. BACKING UP DATA FILES

You should have a regular procedure for
backing up your data files. A good time to do
so would be after closing the month. As a
minimum you should back up the Acctfile.dat
file, the Transaction file for the current
year (Tran91.dat for example), and the latest
months data files.  Your latest months data
files will have a file extension of Jan, Feb,
etc.  before closing, and 01, 02, etc.  after
closing. Any time the Vendcode.dat,
Jrncode.dat, or the Depcode.dat files are
modified, they should likewise be backed up.
You may also use this back up procedure for
examining a list of your data files. Just
select the "Back Up Files" item from the menu
and your files will be listed on the screen.
Then instead of pressing the F10 key to
complete the back up procedure, press the
Escape key instead. You will be returned to
the End of Month menu without completing the
back up procedure.

                     END.