~E\J)nFnE G; .E L$ L$ UW EO2HXn /4XnE2DnDnE G; vE # # UW FO2FWn  nFR2nnF G; J4F   UW NFO2Wn  n\FR2nnhF G; $J ~F   UW FO2Vn /4VnFR2 n nF G; Z.G F   UW FO2 Un ERROnFR2nn G2  UW H GZ.GZGZ D:\PERFINAL\MAGIC.EXE >GZ`GZxGZ PROMPT=$e[35;44;1m$p$g$e[33;44;1m PATH=C:\;C  (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* Abort Edit? ( )  ADD A RECORD ============ Adding records to your TeleMagic database is fast and easy. The more information you keep in your database about your customers, the better you will be able to serve them. Where Can You Add a New Record? ------------------------------- From the Main Menu or Contact Record Menu, highlight or touch: A for Add a Record To Exit ------- If you would like to Exit from the Add a Record option without saving a new Contact Record, simply touch: Escape Required Information: Primary and Secondary ID, Recall Date ------------------------------------------------------------ TeleMagic requires only two entries: the Primary ID and the Secondary ID. TeleMagic automatically places the current date and time in the Recall field for newly added Contact Records. TeleMagic requires these fields so you can Go To the Record again after you've added it. NOTE: Your Primary ID can contain only alpha-numeric characters. Avoid spaces or other special characters such as period, comma, asterisk, question mark, slash, etc. .,*?/\|!@#$%^&*()+={}[]<>`~'";: are all characters to avoid. Notepad Only Record ------------------- A Notepad Only Record not display any of the regular Contact information on the top of the screen. Instead, it displays a full-screen Notepad. Primary ID ---------- Primary ID is the primary way TeleMagic keeps the records in sequence, and it's the most important lookup field when you Go To a record. Use the Primary ID for very unique information about the Contact. For example, Last Name, Company Name, Part of the company name and part of the phone number, etc. Secondary ID ------------ Secondary ID is the second way TeleMagic keeps the records in sequence, and it's an important lookup field when you Go To a record. Us it for unique and personal information about the Contact. For example, Last Name, Last Name (comma) First initial or name, First Name, Company Name, etc. Recall Date ----------- Recall Date field contains the next scheduled date and time that the record will be recalled. This is the third Main Index field. When you Add a Record, TeleMagic automatically assigns the current date and time to the record. If you would like to enter a new Recall date, just enter the numbers. TeleMagic will enter the dashes and colon for you. Contact Name ------------ This field normally contains the full name, and sometimes the title, of your contact. Typically, type this information the same way you would address a letter. For example: Mr. John F. Smith Company Name ------------ The name of the company or organization with which the Contact is affiliated, or you can leave it blank. For example: Acme Lead Company Address Lines ------------- There are two lines for addresses. There is sufficient room for full address information including Suite, Office or Apartment numbers, Mail Stops, Company Divisions, etc. City, State, Zip, and Country ----------------------------- The City, State, Zip and Country are all in separate fields. NOTE: There is no need to put a comma after the City information in your field. TeleMagic will automatically insert a comma between the City and State when you use the Wordprocessor to create a New File. Telephone Numbers 1 and 2 -------------------------- Enter the Telephone number as you would dial it on your telephone. TeleMagic ignores dashes (-) and parentheses () and stops dialing the first time it sees a space in the Telephone number. You can include a note or code after a space to tell yourself if the number is for "work", "home" or "FAX". Enter the phone number like one of these sample numbers: 1-404-555-1212 1-213-555-1212 x345 1-800-445-0999 Supt 431-4023 Work 1-555-1212 4023 ext. Make sure you include 1- before the number if you are required to dial a "1" first. This is especially true when you must dial "1" before the number in your local area code. Last Called ----------- This field is automatically updated with the date and time you last called this customer from this Contact Record. User Defined Fields 1-7 on the Main Contact Screen -------------------------------------------------- There are seven User Defined Fields on the standard TeleMagic Contact Record. You can use these fields to keep track of any kind of information about your customers, friends, etc. The special "Dear" field describes the way you address the person in a letter. Note that the Wordprocessor will use this field in the Letter format files. Save the New Contact Record --------------------------- Touch F10 or Ctrl-W, or touch (Enter) through all remaining fields. File Sizes ---------- This Free "Personal" version, distributed between October 29, 1990 and December 25, 1990 allows a maximum of 250 records in one contact database. Multiple databases can be kept by installing the program in separate subdirectories of your hard disk. If you have a 2 floppy disk system, you can simply keep separate diskettes for each database. Be sure to keep your calendar appointments in the directory, or on the diskette, that contains your most-used files. The Standard "Personal" version, intended to go on sale in January, 1991 for $195 (Retail), will have allow an unlimited number of records per database. (end of ADDRECORD)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* APPOINTMENTS\CALENDAR ===================== Touch F8 for Appointments -------------------------------- Touch the F8 function key from anywhere within TeleMagic to set an appointment. Today's Date is Flashing ------------------------ When the Calendar comes up, today's date will be flashing on the screen. Days with appointments will appear with a colored or reverse video box around the date. A window with the first seven appointments for that day will appear at the bottom of the screen. If no appointments are scheduled, no box will be displayed. Moving Around the Calendar: --------------------------- (left arrow) Moves to the previous day. (right arrow) Moves to the next day. (up arrow) Moves to the previous week. (down arrow) Moves to the next week. (home) Moves to the first day of the month. (end) Moves to the last day of the month. PageUp and PageDown keys move you to the same date in the previous month or the next month. Setting Appointments Today -------------------------- When the correct date is flashing, touch (Enter). If no appointments have been scheduled, an entry window will appear. Enter your appointment and touch F10 to save. If there are existing appointments for this day, a window will appear displaying those appointments. Touch A to display the entry window, enter your appointment and touch F10 to save. Setting Appointments for Future Dates ------------------------------------- Touch (Enter) to add an Appointment. An entry window will appear. Type in the time (according to the world-standard 24 hour clock), and a brief description. NOTE: To enter times after 1:00 p.m., add 12 to the hour. For example, to set an appointment for 2:15 p.m., you would type 14:15. Editing Appointment Window -------------------------- At the bottom of the screen, you will see an editing appointment window. When this window is displayed, you can add, change or delete appointments. Touch: A To add an appointment. C To change the highlighted appointment. D To delete the highlighted appointment. This is used to delete a single appointment on a particular day. (space) Advances to the next appointment. Touching the spacebar moves the light bar through the scheduled appointments. When you reach the last appointment, it will take you back to the first scheduled appointment. (Esc) Exits from the edit window and allows you to move around the Appointment Calendar. Touch Esc again to return to where you were in TeleMagic. Print Daily Appointments ------------------------ With the Appointment Calendar displayed, you can print a list of all your appointments on a single day or by a range of dates. Touch P and enter the date range or just touch ENTER to accept the displayed dates. Make sure your printer is on and ready. Deleting a Range of Appointments -------------------------------- Touch D to delete appointments between particular days, or all appointments on a single day. You can specify a range of dates, and all appointments on or between those dates will be deleted. TeleMagic will prompt you with the number of appointments which will be affected and give you a chance to exit without deleting any. (end of APPTS)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* AUTODIALER CONTROLS =================== If you would like to use TeleMagic to dial your phone or time your calls, you can set up the dialing features in the Other Options, Master Controls, Dial screen. Modem? ZOOM/Hayes ----------------- Enter your modem type in this field. If you have no modem, enter N in this field. The valid entries are: N No modem or not Hayes compatible. TeleMagic will not dial if there is an N in this field, but it will time your calls when you use the Dial feature. H Fully Hayes compatible M Mostly Hayes compatible A AT&T 4300 without Hayes compatibility Z ZOOM modem NOTE: The ZOOM modem was made by Zoom Telephonics to take advantage of the advanced Centrex dialing features like call transfer, conferencing and modem headset control. The full- length PC model supports the advanced features. (It may still be available at some retail locations.) COM: Port 1,2,3,4 ------------------ Enter a 1 or 2 or 3 or 4 to indicate where your modem is connected (most modems are installed in COM1). See also the modem installation notes at the bottom of this help file. Tone/Pulse Dial --------------- T Touch Tone phone service P Pulse dialing phone service Headset In Use -------------- Y If you have a headset which plugs directly into the back of the modem. The modem controls the headset. (This is ZOOM modem feature.) N If you don't have a headset, or if your headset plugs into the telephone instrument itself. Music On Hold ------------- Y If you have a ZOOM modem and you want to play music from your audio source while the telephone line is on hold. You would plug your audio source directly into the music jack of the modem. Outside Line ------------ Enter the number(s) you need to dial in your phone system to get an outside dial tone. Leave this field blank if you get an outside dial tone when you lift the handset. TeleMagic will automatically dial this number before any 7-digit (or longer) number you want to dial. The Outside Line number will not be dialed when the number is less than 7 digits long. Use a comma to cause a two second wait. For example, enter: 9 Outside Line 9, Outside Line, wait 2 seconds to dial rest of phone number. Local Dial Prefix ----------------- Enter the local dialing prefix so that the program will not dial it when you are in that area code. This feature is primarily useful for portable computer users who travel. Modem Initialization -------------------- TeleMagic will initialize the modem, the first time you use the Dial command or when you edit the Master Controls, Dialer. Standard Initialization Codes ----------------------------- TeleMagic comes with the standard initialization code for the default modem type (Hayes or ZOOM). A comma separates each "S Register", and the whole sequence ends with a semi-colon: S7=90,S11=50; What these codes mean: --------------------- S7=90 Waits 90 seconds after dialing before disconnecting the telephone line if you don't pick up the handset and hit the spacebar. The default is S7=30. S11=50 Makes the modem dial faster than normal default setting of S11=70. S0=0 Reinitializes the Modem to defaults. If you use this code, make sure it is the first code in the sequence. M0 Set the ZOOM modem speaker off during dialing. Modem emits High-Pitched tone ----------------------------- If your modem emits a loud high-pitched tone when it detects an incoming call, your modem is in "Auto-Answer" mode. Add "S0=0" (without quotes) at the beginning of the Modem Initializer sequence, and then Reinitialize the modem from the Dial Menu by touching: D for Dial R for Reinitialize Test your modem --------------- You may want to review your modem manual to see what options are best for your situation. If your modem does not dial properly, experiment with various commands as described in the manual which came with your modem. If your modem is not a Hayes-compatible or ZOOM, you may leave this area blank. Call History DIRectory ---------------------- Enter the name of the disk and subdirectory where the call history file (TMCLHIST.DBF) is located. If you leave this field blank, TeleMagic will store the call history information in the current directory. Most users leave this field blank. The drive and subdirectory name must be followed by a backslash (\). For example, if you would like TeleMagic to record all your call information in the C:\TM\CALLS directory, enter: C:\TM\CALLS\ NOTE: If you are working with TeleMagic databases in several different directories, and you place calls in more than one database, you may want all your calls recorded in one central call history file. No Call History Desired ----------------------- If you do not want to accumulate a Call History record, enter the word IGNORE in this field. Alt. Long Dist. --------------- Enter the local access number for your alternate long distance company here, followed by enough commas (one for each 2 second pause) to be sure you get the company dial tone. All of this will be dialed before your long distance telephone numbers when you use the Dial feature. Some Sample entries: 950-1022,, Dials MCI, then waits 4 seconds before dialing the Contact's phone number. 950-1234,123456789, Dials LD company, waits 2 seconds, dials your account code, and waits 2 more seconds before dialing Contact's number. Call Termination Options ------------------------ When you finish a call in TeleMagic and touch T to Terminate the call, TeleMagic will automatically ask for a Call Result Code and twenty characters of additional notes. Then it stamps your customer's Notepad with the Call Results using one of the following options: Enter: To: ------------- D Automatically stamp Date and Duration in the Notepad with the Call Result code. T Automatically stamp Date, Time and Duration in the Notepad with the Call Result code. If you have a T in this field, you do not need a D. N (In addition to D or T.) Automatically enter the Notepad after your Call Result Code and Notes. Allows you to enter additional notes. Z Zoom Mode Dialing. Automatically proceed to next record and dial the number. The computer paces your workload as you dial many customers automatically. Allow Long Distance? -------------------- Y Allow the user to Dial Long Distance numbers. N Restrict the user to only local numbers (8 digits or less). Modem Speed, Etc. ----------------- Enter the speed, parity, bits, and stop bits of your modem. This does not affect how fast TeleMagic dials, but it does affect how fast TeleMagic can send information to your modem. The standard entries for popular modems are: If your Modem is: Enter: ------------------------------------- 300 Baud modem 300,N,8,1 1200 Baud modem 1200,N,8,1 2400 Baud modem 2400,N,8,1 NOTE: TeleMagic only uses your modem to dial. Select your modem based on your other data transmission needs, such as bulletin boards, online services, electronic mail, etc. Hang up at eXit? ---------------- Y TeleMagic will automatically hang up the telephone when you eXit the program. N If you tend to exit the program to bring up other applications while you are talking on the phone, and don't want to disconnect the call, enter N. Pickup Inbound? --------------- Y If you want to answer Inbound calls using your modem. N If the call quality is poor with your modem after it has answered for you. Emergency Telephone Numbers --------------------------- TeleMagic comes pre-set with Emergency numbers for the following Emergency services: Fire 911 Police 911 Medical 911 If the numbers for these Emergency services are different in your area, enter the correct telephone numbers here. Modem Installation Notes ------------------------ 1. Computer modems operate on standard, single-line analog phone jacks. It within the phone system and have Centrex services. Rule of thumb: If you can plug your phone from home into the office jack, and works perfectly every time, it is likely a computer modem will perform well also. 2. Modems typically do not function well in digital phone systems which require special equipment or in multi-line phone jacks. If you have a special phone system vendor, please contact the vendor for instructions on how to install an analog computer modem with your digital phone system. Some vendors recommend installing a single, dedicated line for the computer. 3. When you install a modem in a different COM port than COM1, make sure you move the jumper on the modem itself to indicate that it is installed in COM2 (or 3 or 4). It is not enough to just enter 2 in the COM field. (end of AUTODIAL)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* BACK ==== B for Back: To move Back to the record you were working on previously. This will return you to working in the Filter if you used GOTO to Go To a Record Outside the Filter. Indexes ------- Forward and Back will move you among the Contact Records in the sequence of the Index that is currently in use. Recall ------- If your Index asterisk (*) is above the Recall date, you will be moving among the records in the order of their scheduled Recall dates. NOTE: TeleMagic is specifically designed to IGNORE the Contact Records with "No Schedule" Recall Dates when you are using the Recall Index. When you finish moving Forward through the Scheduled Recalls, TeleMagic will report "End of File." Primary ID/Secondary ID/User-Defined Indexes: --------------------------------------------- If your asterisk is above one of these fields, you will move among the Records in order of the index in use. Filters ------- When you want to see only Filtered Records, you will use the Forward and Back features. You can Go To any record at any time, but Forward and Back get you right back on track and using the Filter again. (end of BACK)   (R)  disk full disk full .NTX BACKUP HARD DISK ================= This is the Most Important Thing you can do to Protect and Care for Your Data Why Should You Backup? ----------------------- The backup is the most cost-effective business insurance in which you can invest. Why? It is much less expensive to back up your data than to have to re-enter weeks, months, or even years of information which was lost in a PREVENTABLE disaster. How Often Should You Backup? As Often as Possible! ---------------------------------------------------- TeleMagic users who only make a few changes every day might back up weekly. If you make many changes, or add or delete many records then BACKUP DAILY. How to do a proper backup: -------------------------- See your DOS manual for information about making backups, and how to restore your data from your backups. For floppy disk backups, look under the command DISKCOPY. For hard disk backups, look under the command BACKUP. For restoring data from backup to hard disk, see RESTORE. Keep several sets of backup diskettes (grandfather, father, son). Take one set of backup diskettes off-site, to guard against fire, theft, and other hazards which will wipe out locally kept backup disks. (end of BACKUP)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.  BROWSE ====== The TeleMagic Browse Window from the Contact Screen lets you list the Contact Records before and after the current record and easily allows you to select the record you would like to Go To. To quickly see a list of contacts forward from this point in the file, the Browse Window will display them in the order of the Index Sequence in Use. Current Sequence ---------------- Touch F4 for System Information to see the current Contact Record Sequence. Toggle Browse Window and Full Screen ------------------------------------ To take a quick full-screen look at the contact record without leaving the Browse Window, touch: Alt-T for Toggle Touch any key to return to the Browse Window. Select a New Record ------------------- To select a new record from the Browse Window, simply highlight the desired record, and touch (Enter). Escape from the Browse Window ----------------------------- Touch Esc, X or (.) to escape from the Browse Window, or simply Highlight the Record you were last working on, and touch (Enter). (end of BROWSE)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM CALCULATOR ========== TeleMagic's Calculator is always at your fingertips. It's easy to access wherever you are in the program. To pop up the Calculator, touch F9. Moving the Calculator --------------------- You can position the Calculator anywhere on the screen, so you can see the information underneath. (up arrow) Moves the Calculator one line closer to the top of the page. (down arrow) Moves the Calculator one line towards the bottom of the page. (right arrow) Moves the Calculator one column to the right. (left arrow) Moves the Calculator one column to the left. (Home) Immediately moves the Calculator to the top left-hand side of the screen. (End) Immediately moves the Calculator to the bottom right-hand side. (Page Up) Moves the Calculator all the way up to the top of the screen. (Page Down) Moves the Calculator all the way to the bottom of the screen. Real Arithmetic Logic --------------------- The TeleMagic Calculator works just like a regular hand-held calculator using real arithmetic logic. For example, 1 + 1 = 2 (some calculators work like an Adding Machine, where 1 + 1 + 2 =). As you are entering numbers, the Calculator displays the current entry in the window, and the running Total above the window. Add --- Use the + sign (either on your numeric keypad or on the alpha-numeric keypad) between the numbers you wish to add together. To repeat a number, type in the number again. For example: 4 + 2 = 6 4 + 2 + 2 = 8 Enter ----- Touch Enter or = to get a total. Subtract -------- Use the - sign (from either keypad) between numbers you wish to subtract. To repeat a number, type in the number again. You can add and subtract a string of numbers. For example: 6 - 4 = 2 12 - 4 + 3 - 5 = 6 Multiply -------- Use the * key to multiply numbers together. For example: 2 * 4 = 8 Divide ------ Use the / key to divide a number by another number. For example: 10 / 5 = 2 Clear ----- C Clears all entries and start fresh. E Clears the last entry. Touch E and re-enter your number. For example, if you were typing the calculation 4 + 6, and accidentally touched 5 instead of 6, touch E, and then 6. If you accidentally touched - (minus) instead of + (plus), then touch + 6. Percent ------- After typing in a number you can get the percentage by touching the % sign on the alpha-numeric keypad. For example, if you want to find what 25 percent of 50 is, type: 25 % 50 = 12.5 Decimal Points -------------- The Calculator normally displays 4 digits after the decimal point. To change the number of decimal points, touch D and enter the number of decimal points to display. To see 2 decimal points, touch D and 2 to get: 0.00 Rounding -------- To round the number of decimal points on a number that is displayed in the window, touch R. For example, if you have 49.255 in the window and you want to round it off to 2 decimal points, touch R and 2. You'll see 49.26 in the window. Rounding works on a case basis (only on the number in the window), and rounds down from 4 or less. Exponential Numbers ------------------- To multiply out exponential numbers, use the ^ (caret). For example, to find out what 2 to the third power is, touch: 2 ^ 3 = 8 Print a Tape ------------ If you are totalling a large set of numbers, and need to double-check your accuracy, print a tape by touching P. All calculations will print to your default printer until you turn off the Print Tape by touching P again. NOTE: The calculator tape ignores the print queue and always attempts to print directly to the printer. Recalling numbers ----------------- To put a number into memory, type in the number, then touch M and the + sign. You can add to, subtract from, multiply or divide the number you have put into memory. For example, touch: 42 M + (to put 42 into memory) 12 M - (to subtract 12 from memory) To display the number in memory, touch M (for Memory) R (for Recall) To erase the number in memory, touch M (for Memory) C (for Clear) When you have a number in memory, an M will display at the right of the entry window. The Memory section will flash when you touch M to let you know it is waiting for your input. NOTE: The Calculator is not a separate RAM-resident program, so it doesn't take up extra memory in your computer. (end of CALC)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM . CHANGE A CONTACT RECORD ======================= It's important to keep your customer information as up-to-date as possible. You can change names, addresses, phone numbers, and any other information in your Contact Record. To make a change, Go To the correct record and touch: C for Change TeleMagic will move your cursor to the Primary ID field. Use your cursor controls to move around the Contact Record to the fields you want to change: Cursor Controls --------------- Moving around To skip over a field without changing it, or just to move around the record, touch: (Enter) To end entry and/or move to the next field. (Up Arrow) To move up to the previous field. (Down Arrow) To move down to the next field. (Left/Right) To move left and right within a field, without changing or erasing the information. (Ctrl F) To move one word to the right. (Ctrl A) To move one word to the left. (Ctrl Home) To move up to the first field (Primary ID). Or, if you are working on a Secondary Memo field, to enter the Memo Field (Ctrl End) To move down to the last field in your Contact Record. Change Information ------------------ You can insert or type over information, delete information, and undo or save your Changes. Insert Information ------------------ Insert On You can type new information in a field without erasing existing data when the Insert function is ON. Ins will appear in the upper right hand corner of the screen. Type Over Type over existing information when the Insert function is OFF. (Ins will not appear in the upper right hand corner of the screen.) Delete Information ------------------ One Character To delete the character on which the cursor is flashing, touch: Delete One Character to the Left To delete one character to the left of the cursor, touch: Backspace Field Contents To delete the contents of a field, move your cursor to the beginning of the field, and touch: Ctrl Y All Characters to the Right of the Cursor To delete all characters to the right of the cursor, move your cursor to the first character you would like to delete, and touch: Ctrl T Undo a change To Undo a change you make to a field, before you leave the field, touch: Ctrl-U Escape without Saving To escape from a Contact Record you've changed, without saving any of the changes, touch: Escape Save Changes and Exit To Save the changes and exit, touch: F10 (or Ctrl W) DELETE a Single Contact Record ------------------------------ Occasionally, you need to remove old or duplicate records. For maximum protection of your data, we recommend the following steps: 1. Make sure you have a current backup. 2. Type 'DELETE' in the Primary ID field of the record you want to delete. 3. If you delete more than a few records, make sure you run a Magic Rebuild to keep TeleMagic running fast. (end of CHANGE)  (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL Yes! You really are encouraged to copy this program and give it to your friends. This is a special promotion which expires December 25, 1990. The best way to make a copy of any diskette is with the command DISKCOPY at the DOS command line (outside of TeleMagic). Be sure you have a blank formatted diskette available, then insert the original Free TeleMagic diskette in drive A: and type: DISKCOPY A: A: (enter) Follow the instructions on your screen, and when you have finished the copy, please put a label on it similar to the one on the original. This will help your friend install it easily. Thank you for using TeleMagic, and thank you for sharing this Free "Personal" version with your friends. (end)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c DIAL ==== You can automatically Dial the telephone using TeleMagic. This feature saves you from many keystrokes. Dial the Telephone ------------------ You can Dial the telephone from the Contact Screen or the Main Menu. Just touch: D for Dial If this is the first time you have Dialed today, TeleMagic will take just a moment to reinitialize the modem. The Dialing options are slightly different on each Menu. Contact Screen -------------- NOTE: The Dial Menu on the Main Menu is identical to the Contact screen Dial Menu, with one exception: the Main Menu Dial Menu does not include the option to dial Telephone 1 or Telephone 2 because those are only on a Contact Screen. 1 Dial telephone #1 of the Contact Record. 2 Dial telephone #2 of the Contact Record. SHORTCUT: Touch 1 or 2 when you are looking at the Contact Screen, without touching D first. Name or Number -------------- Dial Name or Number is very useful when you want to Dial a number that is not on your current Contact Record and you don't particularly want to add the number to the record. Name If you enter a Name, TeleMagic will search for a record which contains the Name in the Primary ID field. TeleMagic will automatically Dial the number in the first Telephone field if it finds the record. Number If you enter a telephone number, TeleMagic will Dial it immediately. Enter the number as you would normally Dial it (don't enter your outside line number) and touch (Enter). Reinitialize the Modem ---------------------- When you touch D for Dial the first time after you start TeleMagic, the Dialer will reinitialize the modem automatically. At any time during the day, you may want to change how the Dial feature works. When you touch D for Dial, touch: R to Reinitialize the Modem. If You Can't get the Modem to Dial: ----------------------------------- Be sure the modem is plugged in and turned on and cabled properly. Check to see that you can dial properly with another program. See Master Controls for setting up the dialer for TeleMagic. (end of DIAL)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI FORWARD ======= F for Forward: -------------- Advance to the next record in sequence. This will return you to working in the Filter if you used GOTO to Go To a Record Outside the Filter. Indexes ------- Forward and Back will move you among the Contact Records in the sequence of the Index that is currently in use. Recall: ------- If your Index asterisk (*) is above the Recall date, you will be moving among the records in the order of their scheduled Recall dates. NOTE: TeleMagic is specifically designed to IGNORE the Contact Records with "No Schedule" Recall Dates when you are using the Recall Index. When you finish moving Forward through the Scheduled Recalls, TeleMagic will report "End of File." Primary ID/Secondary ID/User-Defined Indexes: --------------------------------------------- If your asterisk is above one of these fields, you will move among the Records in order of the index in use. Filters ------- When you want to see only Filtered Records, you will use the Forward and Back features. You can Go To any record at any time, but Forward and Back get you right back on track and using the Filter again. (end of FORWARD)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F. GO TO ===== GO TO Function -------------- The TeleMagic Go To Function allows you to go directly to any Contact Record in your database instantly, based on the information you place in the Primary ID, the Secondary ID, or the Recall Date. How to Go To Records -------------------- Touch G for Goto from the TeleMagic Main Menu or the Contact Record. About TeleMagic Indexes - What are they? ---------------------------------------- Indexes are TeleMagic's way to sort records up to TEN simultaneous ways. TeleMagic comes with three main Fixed Indexes: Primary ID, Secondary ID, and Recall Date. Index in Use ------------ After you Go To a record, the Index in Use is set to the Index you used to go to the record. To check what the current Index in Use is, first look at the Contact Record. An asterisk (*) appears above the current Index field. If you don't see an asterisk, Touch Function Key F4 to view the current Index in Use. Go To Menu Options ------------------ To Go To each Option, touch the first letter of the Go To Menu option, or highlight the selection and touch (Enter). *First call: Goes directly to the earliest scheduled Recall Date. You will be using the Recall Index. *Primary ID: TeleMagic will ask you to Enter a Primary ID. You can enter the whole Primary ID or just a few letters. When you touch (Enter), TeleMagic will go to the first record which contains the Primary ID you enter. Beginning of File: Leave the "Enter a Primary ID" blank, and touch (Enter) to go to the beginning of the file. Switch to Primary ID Index: Stay at the same record and at the "Enter a Primary ID" prompt, touch period (.) (Enter). *Secondary ID: Enter the whole Secondary ID or just a few letters. When you touch (Enter), TeleMagic will go to the first record which contains the Secondary ID you enter. Beginning of File: Leave the "Enter a Secondary ID" blank, and touch (Enter). Switch to Secondary ID Index: Stay at the same record and at the "Enter a Secondary ID", prompt, touch period (.) (Enter). *Recall Date: Goes directly to the first record which contains the Recall Date you specify. TeleMagic volunteers the current date, but you may select any date by simply touching the Month, Day and Year of your choice. Enter the Date in MMDDYY format. For example, enter April 5, 1990 as 040590. Beginning of File: Leave the "Enter a Recall Date" blank, and touch (Enter). Switch to Recall Date Index: Stay at the same record and at the "Enter a Recall Date", touch period (.) (Enter). *TODO List: Goes directly to the TODO record so you can make To Do List entries quickly. Mark the record you're working on before you Go To TODO so you can return quickly. *GOALS Record: Goes directly to the GOALS Record so you can quickly keep track of where you're headed and update your goals. *Last Record Added: Goes to the last record added to the database. This is useful to check the work of data entry personnel or how well new records were imported into the database. Hint: To Go to the First Record Added: First, Goto the Last record added and then touch the Home Key. You will now be at the first record added to the database. The Index in use is now the "As Added" Index. *Can't Find Record: TeleMagic Browse Window If TeleMagic can't find an exact match to the file you are looking for, it will display the closest match and all the records before and after it in the TeleMagic Browse Window. (end of GOTO)   (R)  disk full dis Information Screen ================== The Information Screen is available from anywhere in the program when you touch the F4 Function Key. The system information screen will display the contact file sequence, total number of records, available disk space and many other useful facts. The count for the total number of records includes those records which have been DELETED but not permanently removed by a MAGIC REBUILD. (end of INFO)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* Abort Edit? ( ) < LIST ==== List the next few Contact Records forward from this point in the file. The List is a handy look-ahead feature. You can view the list on the screen or send it to a printer. To view the list on the screen, touch S or since screen is the first option, just touch (Enter). To print the list, simply touch P. Make sure your printer is on-line and ready. Fields displayed ---------------- The List displays the fields according to the Index in Use. The standard list provides the Primary ID, Secondary ID and Recall Date in sequence. When you are ready to return to the Contact Record you were working on, touch Esc. Some Handy uses for the List: ----------------------------- 1. Quick View of Day's Calls When you start TeleMagic for the day, prepare a fresh list of your calls to be made. Then, Go To First Call, and print a List of your calls for the day. 2. Quick View of Day's Recall Appointments When you start TeleMagic for the day, prepare a fresh list of your Recall Appointments. Then, Go To First Call, and print a list of your appointments for the day. (end of LISTNEXT)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$*How to get Telephone Support -- 24 hours a day!: ------------------------------------------------ Call 619-431-4270 and use the list below to access the TeleMagic "Personal" version support lines. This completely automated voice messaging system contains a voice library of support bulletins on virtually every aspect of the software. After you have reached the support system, please use your touch tone phone to dial in one of the extensions below: ************************ Open 24 hours every day! ************************ For the topics below, dial the extension shown Extension ------------------------------------------------------ ----------- General description of TeleMagic, how you use it and what it will do for you ............. 7700 Installation and startup: Hard disk .............................................. 7733 Floppy disk ............................................ 7734 Network ................................................ 7735 How the menus work, common keystrokes and shortcuts ......... 7745 Adding a new "address" record ............................... 7746 Adding a new "notepad" record ............................... 7747 Recall dates, how they work, how to use them ................ 7748 The "Go to" command, how to find records .................... 7749 The "List" command .......................................... 7750 Printing .................................................... 7751 Dialing the phone ........................................... 7752 Wordprocessor (text editor) ................................. 7753 Appointment Calendar (F8) ................................... 7754 Calculator (F9) ............................................. 7755 The System Information screen (F4) .......................... 7756 Multiple different databases ................................ 7757 The on-line help system (F1) ................................ 7711 Error Messages and conditions ............................... 7712 Rebuilding files ............................................ 7713 Backup and restore procedures ............................... 7714 Additional, not-so-obvious uses for TeleMagic ............... 7715 Learn about other versions of TeleMagic for these machines: IBM PC's and compatibles .......................... 7770 Macintosh ......................................... 7771 Unix and Xenix .................................... 7772 IBM AS/400 and System 38/36 ....................... 7773 Differences in Single User / Multi-user versions .. 7774 Making free copies of TeleMagic "Personal" for friends ...... 7777 How to find the nearest TeleMagic dealer .................... 7717 How to become an "Authorized" TeleMagic reseller ............ 7701 Leave a suggestion for how we can improve our software ...... 7711 If you like our software, please tell a friend. If you think we can improve, please tell US! To learn more, see Main Menu selection: "More about TeleMagic". (end of MAIN)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ MASTER CONTROLS =============== Color/Monochrome ---------------- Enter the type of monitor on your system: C for Color Monitor M for Monochrome Monitor Reverse Video ------------- Would you like the fields where you enter data to appear in Reverse Video (dark letters on a light background)? Enter: Y for reverse video N for No Printer Type ------------ Enter the type of printer on your system: P for Parallel Printer S for Serial Printer Modem? Yes/No ------------- Y if you have a modem, and will use it to dial the phone N for no modem COM: Port 1,2 ------------- Enter a 1 or 2, to indicate where your modem is connected (most modems are installed in COM1). Tone/Pulse Dial --------------- T for Touch tone phone service P for Pulse dialing phone service Modem Initializer ----------------- TeleMagic comes with the standard initialization code for the modem. A comma separates each "S Register" and the whole sequence ends with a semi-colon. S7=90,S11=50; What these codes mean: --------------------- S7=90 Waits 90 seconds after dialing before disconnecting the telephone line if you don't pick up the headset and hit the spacebar. S11=50 Makes the modem dial faster than the normal default setting of S11=70. SO=0 Reinitializes the modem to defaults. If you use this code, make sure it is the first code in the sequence. MO Sets the modem speaker off during dialing. Modem emits a high-pitched tone: ------------------------------- If your modem emits a loud high-pitched tone when it detects an incoming call, your modem is in the "Auto-Answer" mode. Add "SO=0" (without quotes) at the beginning of the modem initializer sequence and then reinitialize the modem from the Dial Menu by touching: D for dial R for reinitialize Modem Speed, etc. ----------------- Enter the speed of your modem. This does not affect how fast TeleMagic dials, but it does affect how fast TeleMagic sends the information to your modem. The standard entries for popular modems are: Modem Enter ----------------- --------- 300 Baud Modem 300 1200 Baud Modem 1200 2400 Baud Modem 2400 9600 Baud Modem 9600 (end of MASTER)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* Welcome to the Free "Personal" version of the TeleMagic software family of products. This program is your card file, address book, appointment calendar, phone dialer, notepad, calculator and more. TeleMagic is so useful, you will use it a lot, and "the more you use it... the better it gets". Here are the answers to a few frequently asked questions: Q. What is TeleMagic? ---------------------- A. TeleMagic is one of the most useful business programs ever written. Over 50,000 companies have purchased TeleMagic to help their salespeople, customer service people, secretaries and executives. Big companies like IBM, Xerox, Coca-Cola, as well as thousands of much smaller companies, and individuals like independent sales reps, brokers, and entrepreneurs. TeleMagic has been under continuous development since its introduction over 5 years ago. Today, TeleMagic runs on PC's and compatibles, Macintosh computers, Laptops, desktops, Local Area Networks (LAN's), Multi-user Unix/Xenix systems, and IBM AS/400, System 38 and 36. TeleMagic is sold worldwide and has been translated into many different languages, including braille. Truly, it is the world standard for "Software for success in business". The "Personal" version has been created to meet the popular demand for a 'scaled-down' version of the TeleMagic software which has been so popular with business people. This "Personal" version is designed to be for 'entry level' uses such as small startup businesses, personal organization and contact database, education, etc. Q. What will it do for me? --------------------------- A. TeleMagic will help you be more organized, more professional, more dependable, less stressed, and a lot more productive. Many users report 3 to 5 times increased productivity. This "Personal" version of TeleMagic will help you write letters, keep track of people to see, places to go, things to do. Once you start using this program, you will soon wonder how you ever got along without it! Q. Why is this "Personal" version Free? ---------------------------------------- A. This copy of the "Personal" version is free ONLY during a special promotion in the period between October 29, 1990 and December 25, 1990. This promotion is intended to show businesspeople just how easy it is to use TeleMagic, and to acquaint them with our company and the other versions of TeleMagic (the ones we SELL) which can help them in their business. One of the things people like most about TeleMagic software is the simplicity of it. Easy to learn, and easy to use. When we set out to design this "Personal" version, we wanted to show just how easy to use a software product can be. So simple that it would virtually install itself, and be so intuitively easy to learn that it would require no manual of instructions (just explore and learn with the F1 Help key and the ESCape key to back you out of where you don't want to be). A free program AND free support? We couldn't see it any other way. To learn more about our 24-hour free support service, please touch F1 at the main menu. Q. What other products do you sell? ------------------------------------ A. TeleMagic software is the only thing we sell. And we sell it through 1000 "Authorized" resellers in the USA. TeleMagic comes in a variety of different versions for all kinds of different computer systems, including the IBM PC and compatibles, Macintosh, Unix/Xenix systems, and IBM AS/400 and System 38. TeleMagic runs on laptop and desktop machines, as well as multi-user and Local Area Network (LAN) systems which allow your whole company to work as a team and share common databases and schedules. Q. What number do I call for support information? -------------------------------------------------- For more information on this service, please touch function key F1 at the main menu. Q. Who is the "Authorized" TeleMagic source in my area? -------------------------------------------------------- A. The person in your area who sells TeleMagic software should be displayed on the Main Menu of this program. Otherwise you may call 1-800-992-9952 and we will give you the name of the "Authorized" source in your area. Q. Is it true I can copy this program and give it to a friend? --------------------------------------------------------------- A. Yes. If you received this program during the October 29, 1990 and December 25, 1990, you may use this program for free, and you may make free copies for your friends. You may personally USE this program free forever, however you may make free copies only until December 25, 1990. Q. What are the benefits of being a Registered TeleMagic user? --------------------------------------------------------------- A. Registered users will receive notices of updates in the program, and periodical newsletters giving tips, techniques for using the program, stories about how other people use TeleMagic to be more productive and successful. Please register today. See the Main Menu for more details. (End of Help file)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSP NOTEPAD ======= The Contact Record Notepad -------------------------- Each TeleMagic Contact Record includes a free-form Notepad. The Notepad can contain up to 64,000 characters (equal to about 16 single- spaced typed 8 1/2" x 11" pages). Use the notepad to keep track of all activity and communication with your customer. Every time you call a customer, write a letter to a vendor, or have an idea on an account, simply Go To the record, touch N for notepad and then enter your notes. When you look at a regular Contact Record, you will see the first nine lines of the Notepad on the bottom half of the screen. Adding or Changing Notes ------------------------ To Add or change a note, at the Contact Screen, touch: N TeleMagic will place your cursor in the Notepad. You can add or change the Notepad using all of the standard TeleMagic Wordprocessor commands and keystrokes. View Existing Notes ------------------- Viewing allows you to quickly get a history without having to enter the Record. To view existing notes without making any changes, use your Up and Down arrow keys. Import a Text File ------------------ You cam import a text file to the Notepad at the location of your cursor. You may want to bring a standard paragraph of text or a questionnaire. To import a text file, touch: N Move your cursor to the location you would like the imported Text File to appear. Touch Alt-I to Import. TeleMagic will ask you to enter the name of the file to import. You can use a List Box to pull up a list of files in your directory. Simply touch F2 to bring up the List Box of your text files. Or, you can type in the name of the text file to import. It will appear at the cursor location. Export Notepad to a Text File ----------------------------- Often it is useful to Export the Notepad to a Text File. You might want to copy or transfer it to another Contact Record. To do this, export the Notepad to a file, then import the file in another Notepad. The Export does not delete the current Notepad; it only makes a copy. Touch Alt-E to Export the Notepad to a Text File. Enter the name of the text file you are exporting. You may use up to eight characters (numbers or letters) to name the file. You can also add an extension of up to three characters if you join the extension to the filename with a period. Enter the filename as follows: FILENAME.EXT (Enter) Notepad Only Records -------------------- Use Notepad Only records for special records like GOALS, To Do, Suggestion Record, Announcements, Meeting Agendas, Internal Statistical Reports. You only need to complete three fields to create Notepad Only records: Primary ID, Secondary ID and Recall Date (12-31-99: No Schedule) (end of NOTEPAD)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP CONTACT SCREEN OPTIONS ====================== QUICK KEYSTROKES: GETTING AROUND FAST There are a few shortcuts to getting around the TeleMagic Contact Records: Up & Down Arrow Keys -------------------- Quick View of the Notepad. Lets you scroll and read without going into Note (edit) mode. Home Key -------- Goes to the First Record in the Sequence you are currently using. For example, you will go to the first record in Primary ID order if you are using the Primary ID Index. End Key ------- Goes to the Last Record in the Sequence you are currently using. For example, you will go to the last record in Secondary ID order if you are using the Secondary ID Index. Left & Right Arrow Keys ----------------------- Moves Backward and Forward among Contact Records in the Sequence you are currently using. F for Forward: -------------- Advances to the next record in sequence. B for Back: ----------- Moves back to the previous record in the file. Sequence -------- Forward and Back will move you among the Contact Records in the sequence of the Index that is currently in use. Recall: If your Index asterisk (*) is above the Recall date, you will be moving among the records in the order of their scheduled Recall dates. NOTE: TeleMagic is specifically designed to IGNORE the Contact Records with "No Schedule" Recall Dates when you are using the Recall Index. When you finish moving forward through the Scheduled Recalls, TeleMagic will report "End of File." (end of OPTIONS)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DB OTHER OPTIONS ============= Function Description ----------------- -------------------------------------- Master Controls Controls the program setup. Rebuild Files Maintenance procedure which keeps your database clean and running fast. Back up Hard Disk Backing up on a daily basis will ensure that your data is safe. (end of OTHER)   (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* Abort Edit? ( )  PRINTOUT MENU ============= The Printout menu lets you print files created by the wordprocessor, Labels, Rolodex cards, and Envelopes. The format of the labels is the standard size 3.5 inches wide and 15/16 of an inch top to bottom. The format of the Rolodex cards is a choice of the two standard sizes available, and you can select which one you use. The format of the envelope is a standard #10 envelope. Printed output is intended for standard dot matrix printers. Other versions of TeleMagic include greatly enhanced printing capabilities, including charts, graphs, laser capabilities, and user- defined formats for all form types, including letters, labels, envelopes, invoices, fedex forms, ups forms, etc.  (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, RECALL DATE =========== What is the TeleMagic Recall Date? ---------------------------------- The TeleMagic Recall Date is located at the top of the Contact Record. You can schedule your next call or visit to a customer using the Recall Date. As you proceed through your database making calls, your Contact Records will appear in Recall Date sequence. Recall Date Structure --------------------- The date is expressed in MM-DD-YY (Month-Day-Year) format. The time is HH:MM (hours:minutes). For example, a Recall Date scheduled for May 15, 1990 at 10:00 would look like this: 05-15-90 10:00 How do you Change the Recall Date? ---------------------------------- Touch R for Recall 1. Enter Date and Time To enter a date like April 2, 1990 at 9:30, you will type this: 0402900930 TeleMagic will display this: 04-02-90 09:30 HINT: TeleMagic uses the World Standard 24-hour clock to express time. To express a time from 1:00 p.m. to 11:59 p.m., simply add 12 to the hours. It's easier to enter and it saves an additional four keystrokes. A sample time for 3:35 p.m. is 15:35 2. No Schedule N (Enter) for No Schedule Use the "No Schedule" Recall for the "Todo List", "Goals List", and other non-people records such as projects, suggestions, agendas or plans. There may also be some contacts you call only rarely. For example, there may be vendors who call you, or someone you call only when new products are announced. TeleMagic will automatically insert 12-31-99 in the Recall Date Field. No Schedule Records: Using Recall Date Index --------------------------------------------- When you touch Go To First Call, TeleMagic uses the Recall Date Index to find the next scheduled call. The No Schedule records will not appear when you are using the Recall Date Index. Because you have specifically asked TeleMagic NOT to schedule these records, they will stay out of the way so that you will only see those records you've scheduled to call back. To Display No Schedule Records ------------------------------ To display No Schedule records, use the Primary or Secondary ID which does not include the Recall Date. (end of RECALL)   (R)  disk full disk full .NTX disHere tell them how to register TeleMagic. Gary  (R)  disk full disk full .NTX disk full -> -> -> C N L D M A UE UI U HELP .T. .F.   9#ALNXY! 9#$* L#Y CR DB T F    Ŀ ͻȺ  COMSPEC /c "[]|<>+=;, .DBF .DBF .DBF .DBF .DBT .DBT .DBT .DBT .TXT .TXT .MEM .MEM .FRM .LBL .TMP .PRN \/: \/: \/: *.* Wordprocessing ============== Creating a New Letter ---------------------- To create a new letter, first Go To the Contact Record you want to send the letter to. Touch: W for Wordprocessor N for New file L for Letter TeleMagic will automatically name the letter with the first 8 characters of the Contact's Primary ID, a period, and "LTR". For example, if the Customer's Primary ID is "ACMECORP", the letter would be named "ACMECORP.LTR". The ".LTR" portion of the name is referred to as an extension. You may accept this name by touching (Enter) or type a new letter name. You may also start a new letter from the Main Menu by using the same procedure. When you write a new letter from the Main Menu, TeleMagic will create and name the letter for the first contact record in the file. NOTE: The first time you write a letter for a particular Contact, TeleMagic will give the letter the extension "LTR". The second letter you write for that contact will have the extension "LT2", and the third will be "LT3", etc. After you enter a filename and touch (Enter), you will see the current date, Contact's name and address, and the salutation. Just move the cursor to the line you want to begin your letter on and start typing! HINT: Ctrl-Page Down takes you to the end of the file. On a new letter, the "end of file" is just under the salutation so that you can start entering the body of the letter in that location. At the bottom left corner of the screen you will see the name of the letter you are writing. In the center you will see the line number and column counter which tells you where the cursor is positioned. In the bottom right hand corner, you will see that "F10" saves the file, (Esc) leaves the file without saving changes, and Alt-H will give you a Help Screen containing the Wordprocessing Editing commands. Saving a Letter --------------- When you are finished typing, save the letter by touching "F10". TeleMagic will respond with the letter name. To change the name of the letter, simply enter the new name at the prompt. To keep the existing name, simply touch (Enter) and the file will be saved. Printing a Letter ----------------- To print the letter, simply touch: P for Print file FILENAME (Name of File to Print) (Enter) TeleMagic remembers the name of the last letter you edited and will automatically enter that name on the "File to Print" line. To print this letter touch (Enter) or type the name of the file you want to print and touch (Enter). Edit the Letter --------------- To make changes to the letter, you can bring it back to the screen by touching: W for Wordprocessing E for Existing File FILENAME (Name of File to Edit) (Enter) TeleMagic remembers the name of the last file you edited, and will automatically enter that name on the "File to Edit" line. To edit that file, touch (Enter) or type the name of a different letter and touch (Enter). To see a list of your existing files, touch "F2". To make a selection from this list, move the Menu Bar to your desired selection and touch (Enter). The file will now appear on the screen and you can begin editing. After making the desired changes, simply save the letter again. NOTE: Remember to include the ".LTR" in the filename if you saved the file with that extension. TeleMagic uses many of the standard editing commands that many of the early word processors used. These commands are simple to use and can help make your editing time more productive. During an "Editing Session", you may touch ALT-H at any time to view the Document Editing Commands. Listing the Directory --------------------- A listing of the directory will show you all the files in that directory. To list a directory, touch: W for Wordprocessing L for List Directory The "*.* " command TeleMagic gives you will list everything in the directory. If you only want to list all the files with the extension of .LTR, erase the second star and enter LTR. You will then be given a list of all the files ending in .LTR. Creating ordinary text files (not letters) ------------------------------------------ To make this type of file, start from either the Contact Screen or the Main Menu and touch: W for Wordprocessing N for New File B for Blank Page You will be put into the wordprocessor, with a blank page on the screen. Type in any information you want. When you are done, touch F10 to save the file. Give the Formletter a name and touch (Enter). Keep in mind the following guidelines when naming your letters: 1. You may name a file with a maximum of 8 characters. 2. In addition to the 8 characters, you may also include a period and three additional characters (known as an extension). For example, "MYLETTER.LTR". Extensions are helpful when you want to group several types of files together. If you give them all the same extension, you will be able to tell at a glance which type of file you are looking at. 3. You may use numbers in a filename. 4. Do NOT use spaces in a filename. After you name your file, touch (Enter) to get the blank screen. At the bottom left corner of the screen you will see the name of the letter you are writing. In the bottom middle, you will see the current Line and Column Counter that tells you where the cursor is positioned. At the bottom right, you will see a reminder that "F10" saves the file, (Esc) leaves the file without saving changes, and Alt-H will give you a Help Screen containing the Wordprocessing functions. After you save the letter, it will then print to the Contact whose Record you are on. Deleting and Renaming Files --------------------------- We recommend that you delete the files you are no longer using to keep your Disk Drive trim. There may be times when you want to give an existing file a different name. The TeleMagic Delete and Rename functions make this possible. Delete a File ------------- When you no longer need a file, delete it. Deleting unused files keeps your computer free from clutter and makes more room for new files. To delete a file, touch: W for Wordprocessing D for Delete File TeleMagic will show you the current directory and ask for the filename. Enter the filename and touch (Enter), or touch "F2" to display a list of files. Move the Highlight Bar to the file you want to delete and touch (Enter). TeleMagic will then verify the filename and ask if you are sure. Touch "Y", and the file will be gone. Rename a File ------------- You may occasionally want to change the name of a file. To rename a file, touch: W for Wordprocessing R for Rename File TeleMagic will show you the current subdirectory and ask for the filename. Again, you may select from the List Box ("F2") or enter the filename and touch (Enter). TeleMagic will show you the old name and ask for the new name. Enter the new name and touch (Enter). (end of WORDPRO)