K$ ><12 =15  <r f! L& 18>(< 6  =2 <r9f!;M$ ;j= 6N><15 =2 7H? ><15 =2 Apr 925 ,38 5M MMMM M9 3MSim2pl&e 9tran1sac.tion1>(<15 =56 5,30 0 0 .40 0 - MMMM1 0 2,3 262.477 > g>HBN><15  =71   #C $@ ]%NOX-.4 B0UIL&D *6_+g+N0G11N6"7M)>#<*4 =24 OX-.4 B0UIL&D z77I>"<7 =2 < rM MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM>-<118  =2 <r MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM8G >/<"18  =73  < f! MMMMMMMMM>%<7 =73  < rM MMMMMM">< 18  =7 3 <r M MMMMMMDh;E>G<18  =12 Roof! 9repairs 9 9 9 9 9 9 9 9 9 9>Q<)7 =12 Roof! 9repairs 9 9 9 9 9 9 9 9 9 9 9 9 9-<7 =47 10 ,30 0 0 .40 0 M MMMMMM8 >'<#18  =47 10 ,3M MMMMMMM 9 9 9 9 9 Z7,3=F>I?&?ND= DN>*<1@8  =4 4  1,30 0 0 ,30 0 0 .40 0 - MMMM8 9 2,3737.4 23- ><"2 =37 1,30 0 8 ,35 0 6.4 49 >G<5 =52 1 ,3360 ,38 13.4 6 3PPMMM1,3 9 5 8 ,340 1.4 0 3KKKKKKKKKKP P 6%73,3 321.4 2 5- yE; F8 MK SNB OE >C<1H9  F=0 2 Apr 925,38 5>2<18  =60  0 .40 0 ><<19  =17 9 4 MTel&eph#on1e 9ex-pen1sesK KKKKKKKKKKKKKKKKKK><19  =60  0 .4 0 0 MMMMMMMMMMM0 .40 0 hPE %Q,QNT@  UB ><8  =2 OX-.4PH#ON1E>'<8 =13 O f!f!ic.e 9t-e l&eph#on1e 9ex-pen1ses>'< 8  =58  50 .40 0 - >%<8  =7 3 50 .40 0 - >&<4 =73 5 0 .40 0 - U>  >!< 9  =2 SX-.4PH#ON1E>"<9  =13 Sal&es 9tel&eph#on1e 9ex-pen1ses><9  =58  6 0 .40 0 - >C<9  =72  1 10 .40 0 - >.<4 =72 110 .40 0 - >,< 9   =6 9  <rM MMMMMMMM ><4 =69  <rMMMMMMMMMKUD# ><4 =69   <h# MMMMMMMMM> <9  =69  <h#MMMMMMMMMnV9 WHWL5 X"XN> <19   =2 <rt ttttttttMMMMM^> _3 O_V_>k<6 =54  8 9 2,37%37.4 23- >Y<16  =69  28 8 ,3 360 .414- IY_?A`, `@ aNof>homdoco&KWe've seen how to add reports to the p&Khome document and how to add accounts q&Gto reports. Now we'll see how your&Badd transactions to accounts.tCK[Space] o(LSuppose we want to add a transaction p(Lto the bank account. Since the bank q(Laccount is on the Balance Sheet, we r(@expand the Balance Sheet.tCL[Space] docexpbsn&MNow that we are on the Balance Sheet, o&Clet's expand the bank account.pEM[Space] docexpbanks;In NewViews, all data entry consists of t;adding lines to documents. Since lines u6on accounts are transactions, you addv;transactions by adding lines to accounts. x3;[Space] t9You can add lines anywhere to a document byu=issuing /Edit Add, or lines are added to the v7bottom of a document automatically as youw6type, without having to issue /Edit Add.y4=[Space] d Ledger: Cash in BankFOApr 25,85 e Apr 08,85&87ICL Maintenance Ltd.11:@79.95-EO78,213.26 f Apr 08,8588Pitney Bowes119@225.00-EO77,988.26 g Apr 08,85(89State Mutual Insurance117@1,410.95-EO76,577.31 h Apr 15,850Carter117@9,398.87 EO85,976.18 i Apr 15,850Standard116@11,890.30 EO97,866.48 j Apr 15,85!90FCKO Radio Inc.119@240.10-EO97,626.38 k Apr 15,85*91First City Power & Light119@337.82-EO97,288.56 l Apr 15,85,92Midwest Telephone Co. Ltd.119@806.27-EO96,482.29 m Apr 16,850payment117@1,267.89 EO97,750.18 n Apr 16,850payment117O2,915.64 100,665.82 o Apr 16,850payment117O3,314.38 103,980.20 p Apr 16,850payment117O1,298.79 105,278.99 q Apr 16,850payment117O1,983.78 107,262.77 r 11@@OOs 11@@OOt 11@@OOu 11@@OOv 11@@OOw 11@@OOx 11@@OOy 11@@OOzm u112@@AOO{ Date Ref# Description119@Amount GOBalance |m u112@@AOOdOpe  02?ANf  02?ANg  02?ANh  02?ANi  02?ANj  02?ANk  02?ANl  02?ANm  02?ANn  02?ANo  02?ANp  02?ANq  02?ANr  02?ANs  02?ANt  02?ANu  02?ANv  02?ANw  02?ANx  02?ANy  02?AN{  028??AFNNu7Moving to the last line, we can just v1start typing to add transactions.x/7[Space] u:Enter the date, reference number, descriptionvand amount.w6?[Space] i>If you want, sequential reference numbers can j>be assigned automatically by NewViews. Note k>that the amount is negative, and the running l.balance is updated immediately.m6>[Space] h0"12/31/85i1"12/31j2"31-12-85k3"31-12l"4 Dec 31,85m5"Dec 31'>You can display dates n"6 31 Dec 85'6in any of the 17o7"31 Dec':formats shown to thep8"123185'7left. Here we areq9"1231'5using format 4.r10"31121985s11"3112t12"Dec3185u13"Dec31v14"31Dec85w15"31Decx"16 31Dec19856>[Space] uHThe account is slightly wider than the screen. vHWe can scroll to the right to see additional w!columns.x@H[Space] d Ledger: Cash in BankFOApr 25,85 e87ICL Maintenance Ltd.''0679.95-;O78,213.26 OX.BUILD f88Pitney Bowes''/6225.00-;J77,988.26 PREPXg89State Mutual Insurance''-61,410.95-;O76,577.31 PREPINS h0Carter''-69,398.87 ;E85,976.18 i0Standard'',611,890.30 ;E97,866.48 j90FCKO Radio Inc.''/6240.10-;O97,626.38 SX.ADRADIOk 91First City Power & Light''/6337.82-;O97,288.56 OX.BUILD l"92Midwest Telephone Co. Ltd.''/6806.27-;E96,482.29 m0payment''-61,267.89 ;K97,750.18 BARNESn0payment''-K2,915.64 100,665.82 BARNESo0payment''-K3,314.38 103,980.20 BARNESp0payment''-K1,298.79 105,278.99 BARNESq0payment''-K1,983.78 107,262.77 BARNESr93Simple transaction''-E5,000.00- 102,262.77 s''66EEt''66EEu''66EEv''66EEw''66EEx''66EEy''66EEzk ''(667EEF{ Ref# Description''/6Amount =OBalance Account |k ''(667EEFdOpe &(57DFOf &(57DFOg &(57DFOh &(57DFOi &(57DFOj &(57DFOk &(57DFOl &(57DFOm &(57DFOn &(57DFOo &(57DFOp &(57DFOq &(57DFOr &(57DFOs &(57DFOt &(57DFOu &(57DFOv &(57DFOw &(57DFOx &(57DFOy &(57DFO{ &(.557<DDFGOOg >To complete the transaction, you enter the name of ah Cbalancing account in the [Account] field. We call this i >the cross-account. In double-entry accounting, eachj 8transaction must affect at least two accounts.mFFHIpOpq  (*79FHOr  (*79FHOs  (*79FHOt  (*79FHOu  (*79FHOv  (*79FHOw  (*79FHOx  (*79FHOy  (*79FHO{  (*0779>FFHIuGThere are now two independent windows on the screen. Both are v=on the bank account. Let's issue /Document Next in thewFFHIpOpq  (*79FHOr  (*79FHOs  (*79FHOt  (*79FHOu  (*79FHOv  (*79FHOw  (*79FHOx  (*79FHOy  (*79FHO{  (*0779>FFHIg Next Account:g g+M/Document Next prompts us for the h+Mnext account. We enter the name i+3OX.BUILD.jEM[Space] bkoxwindxIThe top window is on the Building Operation & Maintenance expense y;account, and the bottom window is on the bank account.zAI[Space] x 9The new transaction appears on both accounts.y>G[Space] m AThe lines are almost identical. On the bank account, then Hcross-account is OX.BUILD; on the expense account, it is BANK. p@H[Space] mKYou may have also noticed that the amounts are slightly different. nFThey are the same, except that one is positive and the other isoCnegative. This is because NewViews automatically follows thep(rules of double-entry accounting.qCK[Space] mHWhen you debit one account, you must credit another. NewViews adds anGline automatically to the specified balancing account, ensuring thatoNdebits and credits entered are equal. But you never have to worry about pIdebits and credits. Just decide if the account balance should increaseqA(decrease) and enter a positive (negative) amount accordingly.rFN[Space] m EChanges to a line representing a transaction are instantly n Ereflected on the balancing line. For example, let's change o Athe description on the bank account in the bottom windowp >and watch the corresponding description change on theq +expense account in the top window.r=E[Space] mMSuppose we entered the amount for roof repairs incorrectly. To correct nFthe error, just edit it. This time we'll change the amount on theoHexpense account in the top window and watch it reflected on the bankp!account in the bottom window.qEM[Space] m FSimple transactions are symmetrical. In fact, we could have n ?added the transaction to the building expense account,o Aspecifying the bank as the balancing account. The resultp Awould have been the same. Now, let's see how reports areq "affected by transactions.r>F[Space] iILet's /Document Contract the building expense j3account back to a report.kAI[Space] doccond #Setup: Income StatementFOApr 25,85 eBuilding Operation & Maint.""'118,506.49 @@OOf"Employer Payroll Contributions (17,603.26 @@OOg""#01 @@OOh Total Office Expenses""1@ 410,819.63 OOi""112?@ OOjTotal Expenses""11@O 1,008,401.03 k""11@@ANO l NET INCOME""11@O 276,678.75 m""#112@@AOOn Description">Beg:000 00,00 End:Dec 31,85GOType: A o""#OOp Ledger: Cash in BankFOApr 25,85 qApr 16,85payment))/O2,915.64 100,665.82 BARNES rApr 16,85payment))/O3,314.38 103,980.20 BARNES sApr 16,85payment))/O1,298.79 105,278.99 BARNES tApr 16,85payment))/O1,983.78 107,262.77 BARNES uApr 25,85Roof repairs)).810,000.00-=O97,262.77 OX.BUILDv ))88GGw ))88GGx ))88GGy ))88GGzm ))*889GGH{ Date Description))18Amount ?OBalance Accoun|m ))*889GGHdOpe!#02?ANf!#02?ANg!#02?ANh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANn !**0199?FLLNNpOpq  (*79FHOr  (*79FHOs  (*79FHOt  (*79FHOu  (*79FHOv  (*79FHOw  (*79FHOx  (*79FHOy  (*79FHO{  (*0779>FFHIt9The Building Operation & Maintenance accountu=is an expense account on the Income Statement. v8After contracting, the top window is on thewIncome Statement.x5=[Space] xNNow we'll change the amount again (on the Bank account, bottom window) and yAwatch the change "ripple" through the report in the top window.zEN[Space] m;All accounts and reports related to this n2transaction are automatically ando0instantly updated in real time.p3;[Space] o8Let's go back to the bank account. q/8[Space] d Ledger: Cash in BankFOApr 25,85 e Apr 04,850Standard117@8,406.39 EO61,740.06 f Apr 08,850Barnes117@9,375.18 EO71,115.24 g Apr 08,850Patterson117@7,177.97 EO78,293.21 h Apr 08,85&87ICL Maintenance Ltd.11:@79.95-EO78,213.26 i Apr 08,8588Pitney Bowes119@225.00-EO77,988.26 j Apr 08,85(89State Mutual Insurance117@1,410.95-EO76,577.31 k Apr 15,850Carter117@9,398.87 EO85,976.18 l Apr 15,850Standard116@11,890.30 EO97,866.48 m Apr 15,85!90FCKO Radio Inc.119@240.10-EO97,626.38 n Apr 15,85*91First City Power & Light119@337.82-EO97,288.56 o Apr 15,85,92Midwest Telephone Co. Ltd.119@806.27-EO96,482.29 p Apr 16,850payment117@1,267.89 EO97,750.18 q Apr 16,850payment117O2,915.64 100,665.82 r Apr 16,850payment117O3,314.38 103,980.20 s Apr 16,850payment117O1,298.79 105,278.99 t Apr 16,850payment117O1,983.78 107,262.77 u Apr 25,8593Roof repairs1O 1,000,000.00- 892,737.23-v 11@@OOw 11@@OOx 11@@OOy 11@@OOzm u112@@AOO{ Date Ref# Description119@Amount GOBalance |m u112@@AOOdOpe  02?ANf  02?ANg  02?ANh  02?ANi  02?ANj  02?ANk  02?ANl  02?ANm  02?ANn  02?ANo  02?ANp  02?ANq  02?ANr  02?ANs  02?ANt  02?ANu  02?ANv  02?ANw  02?ANx  02?ANy  02?AN{  028??AFNNi5Let's review what we've done. We added aj9transaction affecting two accounts: the bankk7account and an expense account. We reducedl6(credited) the bank account and increasedm8(debited) the expense by $1,000,000.00. Alln1reports already reflect this change.o6>[Space] i KSimple transactions affect exactly two accounts. Transactions j ?that affect more than two accounts are called complexk Ktransactions or distributions. Examples of complex transactions l Eare invoices, purchase orders, check stubs, time cards, andm so on.nCK[Space] iBAll transactions are added as lines to accounts. jBHowever, for a complex transaction we expand to k;the next level in the NewViews hierarchy ofl9documents to add the transaction details.n:B[Space] i ALet's add a complex transaction to the bank account. Itj Ewill be a telephone expense that is allocated to several k @telephone expense accounts. Enter the date, referencel and description.m=E[Space] k EFor a complex transaction, you do not fill in the amount l >or balancing account. Instead, we will expand to them ;underlying distribution level to add the details.n=E[Space] docexpd &Distribution: Cash in BankFOApr 25,85 eOOf Ref# 94Let's add some details. The first part of the expensep The next detail is allocated to SX.PHONE, the p&sales telephone account.q6>[Space] p%DAs we add details, note that a q%Drunning balance is accumulated r%@and displayed in the header.t[Space] m m3Now let's contract back to the n!Balance Sheet.o+3[Space] ldocconbsl?The report already reflects transactions m?we have just added. Notice the negative n;balances in the bank and current assetso9accounts. This is due to the millionp4dollar expense for roof repairs.q8?[Space] kj ,By now, you can see that adding k %transactions in NewViews isl $as easy as adding lines tom accounts.i o@With NewViews, you have the power of p@flexibility. You work directly on qBeg:000 00,00 End:Dec 31,85GOType: A g""#112@@AOOhCURRENT ASSETS""11@@OOi Cash in Bank""1@ 892,737.23-OOjPetty Cash on Hand""117@2,005.18 OOkPayroll Bank Account""116@18,164.47 OOlAccounts Receivable""1@ 350,806.95 OOmMerchandise Inventory""1@ 206,633.42 OOnPrepaid Insurance""117@6,885.63 OOoMisc. Prepaid Expenses""117@2,043.96 OOpWarehouse Supplies""116@14,034.50 OOqOffice Supplies""117@3,803.98 OOr""112?@ OOs Total Current Assets""11@O 288,360.14-t""11@@OOu FIXED ASSETS""11@@OOv1Building, Equipment & Fixtures 238,000.00 @@OOwLess Accumulated Depreciation""'182,866.67 @@OOx""#01 @@OOy"Net Building, Equip & Fixtures 1@ 155,133.33 OOz""#112@@AOO{ Description">Beg:000 00,00 End:Dec 31,85GOType: A |""#OOdOpf'/6>MMh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANm!#02?ANn!#02?ANo!#02?ANp!#02?ANq!#02?ANr!#02?ANs!#02?ANt!#02?ANu!#02?ANv!#02?ANw!#02?ANx!#02?ANy!#02?ANk>Now that you have finished the section on l:data entry, you are ready for reportingm>and analysis. You've seen how your books n>are updated in real time, transaction by o:transaction. Now we'll see how NewViewsp:provides information that is visual, upq>to date, and easy to understand. This is r>exactly what management needs to gain an s>advantage in today's fast-paced business tworld.u5>[Space] j