; DM,*; >4<3 =40   < rM MMMMMMM&MMMMMMM< r M MMMMMMM MMMMMMMMMMMMMMM< r  )J'H)M, &J><3 =40  J$an1 90 1,38 5NOLM$ cK& H)><3 =36  <r MMMMMMMMMMMMMMMMMMMMMMMMMMMMM #N3 B><6 =2 < rt tttttt MMMMMMPsssssssKKKKKKPtttttttMMMMMM5G$PM><9  =2 <rtttttttttM MMMM& K$ ><18  =2 <rttttttKM*t`ttM MMMMj!J!!)I"N "4 i#NW$Z$'"%I& >%<3 =40  J$an1 90 1,38 5%%N_*M3 * >"<3  =55 J$an1 9+N/M3 0"1?>=<3 =48  0 M MMMMMD ec.MMMMM0 2N 7K3 7$98A S9N=L%>= ??L @N]GNxL~LN$ .M MNRNDXN_]N}b><1 3 =3 < r MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMbE)cc dN3 >Y<4 =5 <r<PPPPPMMMMMMMMMMMMMMMMMMMMMMMMMMMMydL5 e><4 =38  <r<PPMMMMMMMM?eN3 (fL5 f>G<4 =53 <r<PPMMMMMMMM f  g><4 =68  <r<PPMMMMMMMM0g# !h.thN>< 4 =53  <r<P PMMMMMMMMm" 7>/<4  =5 3 <h#<PPMMMMMMMM'HHMMMMMMM><4 =68  <r<PPPPPMMMMMMMMMn" n  oN> <4 =68  <r < PPMMMMMMMM`t/ TuZu5vNp{  |N>4<10  =5 <rM MMMMMMMMMMMMMMMMMMMMMMMMMMM)|N2}L4 }N+N3 ><10  =38  N1ETSAL&ESPPPPPPKKKKKKK 9 9 9 910 0 .40 0 PKKKKKKKKKK 9 9 9 9 955.456PPKKKKKKKKKKK 9 9 9 9 9 94 4.444PPPKKKKKKKKK 9 9 9 9 90 .447ʃN0 7N3EL%ʆM  M3|/ M$ CNDN&NA/ ><15 =2 <rt ttttttttMMMMMH. NoBgN٦?  5NRF% ݪ- l>*<11 =5 <rtttMMMMMrM3 K5 M MMM33MMM1 0 0 0 NJ4K4 ><11 =38  0 M MM 9 9 9 9`f! 4N3N,N3 ><13 =38  T otal& 9Sal&esN$bs o;On the report level, there p5are three views: setup,q2analysis, and notes.s3;[Space] nj.GThe notes view is the samek.Munlimited free-form text that l.Mis attached to every document, m.Iat every level. You can usen.Gthe notes view here on theo.Mreport level for supplementary p.6comments.rEM[Space] i,,n6We are currently looking at theo5setup view. The setup view isp6used for setting up reports andq5for basic reporting. For morer5information on the setup view,s5please refer to the data-entryt5section of this demonstration.v06[Space]mj)FThe setup view can be used fork)Dbasic reporting and analyis.l)BYou select a begin and endm)Fdate, and the amounts that aren)Jdisplayed will reflect only the o)Jfinancial activity that occurred p)Cduring that date or period.i''s+HYou also select the type of t+Hamount to display - Actual, u+HBudget, Open, Closed, Debit, v+5and Credit.w@H[Space] r))t??u++3389AAv//w++x++bso.MWe are looking at a perpetual p.MBalance Sheet. By setting the q.Gbegin date at zero and ther.Gend date at the end of thes.Hcurrent fiscal year (1985),t.Hthe sum of all transactionsu.Mever added to the accounts is v.7displayed.wEM[Space] n,,l&The Balance Sheet is typically a m&perpetual report, displaying the n balances of asset, liability,o&and equity accounts at a specific p"date. However, you can selectq!periodic amounts to obtain ther"total financial activity duringsa specific period.t&[Space] kuJBy changing the begin date to January 1, 1985, vEwe will see the amounts change to reflect awCperiodic Balance Sheet for the year 1985.yAJ[Space] td Setup: Balance SheetFOApr 25,85 e""#OOf Balance Sheet">Beg:Jan 01,85 End:Dec 31,85GOType: A g""#112@@AOOhCURRENT ASSETS""11@@OOi Cash in Bank""116@19,884.21 OOjPetty Cash on Hand""119@584.65 OOkPayroll Bank Account""117@4,080.44 OOlAccounts Receivable""1@ 163,881.26 OOmMerchandise Inventory""1@ 120,090.63-OOnPrepaid Insurance""117@1,738.04 OOoMisc. Prepaid Expenses""119@248.25 OOpWarehouse Supplies""117@3,115.23-OOqOffice Supplies""117@2,205.00-OOr""112?@ OOs Total Current Assets""11@@EO65,005.99 t""11@@OOu FIXED ASSETS""11@@OOv"Building, Equipment & Fixtures '158,000.00 @@OOwLess Accumulated Depreciation""(14,866.67 @@OOx""#01 @@OOy"Net Building, Equip & Fixtures 116@53,133.33 OOz""#112@@AOO{ Description">Beg:Jan 01,85 End:Dec 31,85GOType: A |""#OOdOpf'/6>MMh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANm!#02?ANn!#02?ANo!#02?ANp!#02?ANq!#02?ANr!#02?ANs!#02?ANt!#02?ANu!#02?ANv!#02?ANw!#02?ANx!#02?ANy!#02?ANtLThis report shows the change to your financial position over the year uL1985. For example, Accounts Receivable has increased by $163,881.26, vLand the Cash in Bank has increased by $19,884.21. This is important, wLtimely information that helps you to plan and manage more effectively. yCL[Space] sj&CThe Balance Sheet provides thek&Gfinancial position at any date, orl&Fchanges to the financial positionm&Mduring any period. Another fundamental n&Cfinancial report is the Incomeo&/Statement.i$$r(KThe Income Statement reveals flows s(Kor changes to revenue and expense t(Baccounts during any period.q&&w+BLet's move to the Incomex+4Statement.y@H[Space] v))iso5NWe are currently looking p5Iat a perpetual Incomeq5NStatement, as of the end r5Iof the current fiscals59year.tFN[Space] n33 jBTraditionally, the Income Statement is a periodic k>report containing revenue, expenses, and incomel>that occurred during a specific period of time.m>However, by selecting perpetual amounts you cann;obtain the total financial activity on theseo:accounts since you first set up your books.q:B[Space] ip&KFor example, you can quickly obtain q&Eperpetual amounts for Net Sales,r&KCost of Goods Sold, and Gross Profit. o$$xJAnd you can see that total Telephone Expenses have been $22,898.48. zBJ[Space] wisi)The perpetual amounts displayed here j)provide you with an overall view of kyour company's performance.hm"NIn traditional manual accounting, you had to n"Nclose your books by adding a closing entry o"Hto clear balances from income accounts.l r4With NewViews closing your books is unnecessary. s4Reports are available for any periods, not just tthe current period.qvJIf you had closed your books every month or year,wNyou would not be able to get this perpetual report. xHWith NewViews, getting financial information isyNas easy as setting begin and end dates on reports. {FN[Space] uism!Not having to close your booksn'means that you can add transactions o#anywhere in the past, and in thep future. Also, you can createq#reports for past or future datesror periods.lr(ILet's look at a more traditional s(CIncome Statement, a periodict(Ireport. We'll change the begin u(Idate to January 1, 1985 and see v(Aan annual report for 1985.xAI[Space] q&&d "Setup: Income StatementFOApr 25,85 e""#OOfIncome Statement">Beg:Jan 01,85 End:Dec 31,85GOType: A g""#112@@AOOhREVENUE""11@@OOi Net Sales""1@ 504,245.42 OOjCost of Goods Sold""1@ 280,159.11 OOk""112?@ OOl Gross Profit""11@O 224,086.31 m""11@@OOnSELLING EXPENSES""11@@OOoAdvertising - Print""(12,373.05 @@OOpAdvertising - Radio""*1935.50 @@OOqTravel Allowances""(11,586.35 @@OOrPromotions & Trade Shows""(13,900.98 @@OOsSales Salaries & Commissions""'116,135.50 @@OOtDepreciation - Automobiles""*1999.99 @@OOu Telephone""(12,006.79 @@OOv""#01 @@OOw Total Selling Expenses""116@27,938.16 OOx""11@@OOyOFFICE EXPENSES""11@@OOz""#112@@AOO{ Description">Beg:Jan 01,85 End:Dec 31,85GOType: A |""#OOdOpf'/6>MMh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANm!#02?ANn!#02?ANo!#02?ANp!#02?ANq!#02?ANr!#02?ANs!#02?ANt!#02?ANu!#02?ANv!#02?ANw!#02?ANx!#02?ANy!#02?ANo5IThe amounts change top5Freflect only thoseq5Mtransactions occurring r5Ein the year 1985.tEM[Space] n33pNow let's view a monthly qIncome Statement forrJanuary 1985.tKeeping the begin dateuat January 1, 1985, wevchange the end date towJanuary 31, 1985.y[Space] od "Setup: Income StatementFOApr 25,85 e""#OOfIncome Statement">Beg:Jan 01,85 End:Jan 31,85GOType: A g""#112@@AOOhREVENUE""11@@OOi Net Sales""1@ 133,122.81 OOjCost of Goods Sold""116@98,897.00 OOk""112?@ OOl Gross Profit""11@@EO34,225.81 m""11@@OOnSELLING EXPENSES""11@@OOoAdvertising - Print""*1555.68 @@OOpAdvertising - Radio""*1229.95 @@OOqTravel Allowances""*1527.10 @@OOrPromotions & Trade Shows""(11,795.90 @@OOsSales Salaries & Commissions""(14,900.00 @@OOtDepreciation - Automobiles""*1333.33 @@OOu Telephone""*1448.79 @@OOv""#01 @@OOw Total Selling Expenses""117@8,790.75 OOx""11@@OOyOFFICE EXPENSES""11@@OOz""#112@@AOO{ Description">Beg:Jan 01,85 End:Jan 31,85GOType: A |""#OOdOpf'/6>MMh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANm!#02?ANn!#02?ANo!#02?ANp!#02?ANq!#02?ANr!#02?ANs!#02?ANt!#02?ANu!#02?ANv!#02?ANw!#02?ANx!#02?ANy!#02?ANo5IThe amounts instantlyp5Mchange to reflect only q5Mtransactions occurring r5Min the month of January s5I1985 - no earlier, not5:later.uEM[Space] n33jNewViews keeps a ten-yearkhistory for each account.lReports draw their amountsmfrom the history view. Thisnmeans that you can view ando"analyze financial information, p"even if the transactions have qbeen purged.is?This also means that you can report on any t:periods in the past. For example, we'llu:look at an Income Statement for the yearv?1980 by setting a begin date of January 1, w?1980 and an end date of December 31, 1980. y7?[Space] rd "Setup: Income StatementFOApr 25,85 e""#OOfIncome Statement">Beg:Jan 01,80 End:Dec 31,80GOType: A g""#112@@AOOhREVENUE""11@@OOi Net Sales""1@ 716,082.54 OOjCost of Goods Sold""1@ 549,977.91 OOk""112?@ OOl Gross Profit""11@O 166,104.63 m""11@@OOnSELLING EXPENSES""11@@OOoAdvertising - Print""(12,384.75 @@OOpAdvertising - Radio""*1487.36 @@OOqTravel Allowances""(11,838.92 @@OOrPromotions & Trade Shows""(15,585.16 @@OOsSales Salaries & Commissions""'145,000.00 @@OOtDepreciation - Automobiles""(12,000.00 @@OOu Telephone""(13,183.72 @@OOv""#01 @@OOw Total Selling Expenses""116@60,479.91 OOx""11@@OOyOFFICE EXPENSES""11@@OOz""#112@@AOO{ Description">Beg:Jan 01,80 End:Dec 31,80GOType: A |""#OOdOpf'/6>MMh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANm!#02?ANn!#02?ANo!#02?ANp!#02?ANq!#02?ANr!#02?ANs!#02?ANt!#02?ANu!#02?ANv!#02?ANw!#02?ANx!#02?ANy!#02?ANo5KThe amounts displayed p5Kreflect transactions q5Kthat occurred during r5Bthe year 1980.tCK[Space] n33mWithout having to close yournbooks, and without retainingo$transactions on-line, valuable pfinancial information is atq$your fingertips - when you need rit.ltAWith NewViews, you don't run reports. By selecting uAbegin and end dates, and type of amount, financial v9information is instantly displayed. You canwAbrowse through the report, set budget amounts, add x8new accounts, and even print it right away.z9A[Space] s d "Setup: Income StatementFOApr 25,85 e""#OOfIncome Statement">Beg:Jan 01,80 End:Dec 31,80GOType: A g""#112@@AOOhREVENUE""11@@OOi Net Sales""1@ 716,082.54 OOjCost of Goods Sold""1@ 549,977.91 OOk""112?@ OOl Gross Profit""11@O 166,104.63 m""11@@OOnSELLING EXPENSES""11@@OOoAdvertising - Print""(12,384.75 @@OOpAdvertising - Radio""*1487.36 @@OOqTravel Allowances""(11,838.92 @@OOrPromotions & Trade Shows""(15,585.16 @@OOsSales Salaries & Commissions""'145,000.00 @@OOtDepreciation - Automobiles""(12,000.00 @@OOu Telephone""(13,183.72 @@OOv""#01 @@OOw Total Selling Expenses""116@60,479.91 OOx""11@@OOyOFFICE EXPENSES""11@@OOz""#112@@AOO{ Description">Beg:Jan 01,80 End:Dec 31,80GOType: A |""#OOdOpf'/6>MMh!#02?ANi!#02?ANj!#02?ANk!#02?ANl!#02?ANm!#02?ANn!#02?ANo!#02?ANp!#02?ANq!#02?ANr!#02?ANs!#02?ANt!#02?ANu!#02?ANv!#02?ANw!#02?ANx!#02?ANy!#02?ANj'FSo far, we've only looked at thek'Esetup view of the reports. Thel'Gsetup view is used for setting upm'Laccounts and for displaying amounts, n'Eaccording to period(s) and typeo'/selected.q'HWe'll go now to the analysis view.sDL[Space] i%%n=A wide range of financial analysis can o9be performed using the analysis view:q** multiple periodsr9* variance between periods and/ors&amount typest6* percentage reports and ratiou"analysisv7* graphic presentations of yourw/financial informationy5=[Space] m isanaiLThe analysis view is a six-column financial analysis jLtool. Currently, you see one column of description kLand three columns of financial information. Just as lLwith the setup view, we can scroll to see additional mfields.nHL[] hd %Analysis: Income StatementFOApr 25,85 er--.<<=KKLf(1)(2)$&(3)--35(4)< BeginHO Jan 0h Dec 31,84 Dec 31,83 &5 Period 1: Ĵ: BeginHO 000 0k Dec 31,84 000 00,00 &5 Period 2: Ĵ:EKKMOp#0:GIOr!#0:GIOs!#0:GIOt!#0:GIOu!#0:GIOv!#0:GIOw!#0:GIOx!#0:GIOy!#0:GIOisanam+EIn the first column, the n+E[Description] column, the o+Enames of the accounts are p+Adisplayed. This is theq+Esame Income Statement as r+Aon the setup view - thes+@only difference is thet+>display of financialu+6information.v=E[Space] l))isanas There are fields at the top t of each column that you use u to select and control each vcolumn independently.x [Space] rg5NYou can enter begin and h5Gend dates to selecti5Htwo periods for eachj5Hcolumn. Any type ofk5Namount can be selected - l5IActual, Budget, Open,m5NClosed, Debit, or Credit n5Hin the [Type] field.f33q6LThe amounts displayed r6Lin the column equal: t7LAmount for Period 1 ua common subsidiary ledger, uses thevEanalysis view to produce aged-receivables w>reports. Let's look at the Accountsx,Receivable report.y=E[Space] raranat'LThe structure is exactly the same as u'Hthe Income Statement, but here thev'Haccounts are the customer accountsw'Gthat make up Accounts Receivable.yDL[Space] s%%r"MPeriods and open amounts are selected for s"Maged accounts receivable. Here, open items t"Hrepresent all outstanding invoices. Asu"Minvoices are paid in full, they are closed. v"MSo to display all unpaid invoices, we have w"Mselected Open in the [Type] field for each x"(column.yEM[Space] q l5IA perpetual amount ism5Mselected in Column (1) n5Hto display total dueo5Ias of April 30, 1985.qEM[Space] k33o/The begin and end dates p/for Columns (2) to (5) q/are set for periods in rbetween.s'/[Space] nl&MScroll to see the columns to the right m&3of the screen.nIM[] k$$d (Analysis: Accounts ReceivableFOApr 25,85 e""#112@@AOOf Accounts Receivable""(*(2)1179(3)@@FH(4)OOg Begin"O Apr 01,85 Mar 01,85 Feb 01,85 h Period 1: ĴEnd"O Apr 30,85 Mar 31,85 Feb 28,85 i Type"% O14 O@C OOOj (less) Begin"O 000 00,00 000 00,00 000 00,00 k Period 2: ĴEnd"O 000 00,00 000 00,00 000 00,00 l Type""11@@OOm Ratios:% of Account""11@@OOn Graphs:%# of Columns,Scale 0-40 0invoices), we quickly see that the amountuBoutstanding is the amount of invoice #1253, vBdated January 23, 1985. We can expand this wTotalFO2,373.53 hn 112@@AOOi Account Description119@Amount IOTotal jn 112@@AOOkDW.MA1 %1 Maytag Deluxe Dishwasher119@645.00 HO645.00 lCW.MA1 "1 Deluxe Clothes Washer119@755.00 FO1,400.00 mCD.MA1 1 Maytag Deluxe Dryer119@675.00 FO2,075.00 nSHIPPING (FOB our warehouse)119@143.25 FO2,218.25 oSTAX State Sales Tax119@155.28 FO2,373.53 p 11@@OOq 11@@OOr 11@@OOs 11@@OOt 11@@OOu 11@@OOv 11@@OOw 11@@OOx 11@@OOy 11@@OOzn 112@@AOO{ Account Description119@Amount IOTotal |n 112@@AOOdOpf EMg+ANk  )2?ANl  )2?ANm  )2?ANn  )2?ANo  )2?ANr;The line items for this invoice, and a runnings9balance, are displayed. All the informationt7you need to collect overdue accounts is atuyour fingertips.v7?[Space] q s5To contact the Adler Company, t5switch to the notes view of u#the account.v,5[Space] rd %Notes: Adler Company Ltd.FOApr 25,85 fg Fred Williams),samehAdler Company Ltd.i123 River RoadjLittletown, Kansask98765lmn Telephone:456-7880opManager:Roger Jonesq Purchasing:Fred WilliamsrAccts Payable: Clara Thomasstu May 13,85:?Ridgemount Development scheduled to receive andv#install appliances.wx May 01,85:EFred Williams expects return call to confirm order ofyG4 x ST,RF,CW,CD economy units, from GE or Westinghouse.z{|dOpgOhOiOjOkOlOmOnOoOpOqOrOsOtOuOvOwOxOyOzO{Ok'FWe can call 456-7880 and speak l'Fto Clara Thomas. As well, we m'Bcan jot down notes about then'1phone call.o>F[Space] j%%aranai(Going back to the analysis view ofj-Accounts Receivable, you can continue k%collection of overdue accounts.l%-[Space] haranah5HYou can display youri5Ifinancial informationj5Igraphically. Specifyk5Ithe number of columnsl5Mand a scale, and a bar m5Fgraph is produced.g33p7GWe'll display theq7GTotal Due amountsr7Kin a graph consuming s7Gthree columns, ont7Ba scale of 1C0GG.vDK[Space] o55d (Analysis: Accounts Receivable=OEDITING Apr 25,85 e""#112@@AOOf Accounts Receivable""(*(1)1179(2)@@FH(3)OOg Begin"O 000 00,00 Apr 01,85 Mar 01,85 h Period 1: ĴEnd"O Apr 30,85 Apr 30,85 Mar 31,85 i Type"% O14 O@C OOOj (less) Begin"O 000 00,00 000 00,00 000 00,00 k Period 2: ĴEnd"O 000 00,00 000 00,00 000 00,00 l Type""11@@OOm Ratios:% of Account""11@@OOn Graphs:)# of Columns,Scale 3 1*0.4 0